Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with GPD Group in the amount of up to $500,000.00 for the Signals - General Engineering 2019 project.
The intent of this contract is to provide the City of Columbus, Department of Public Service, Division of Traffic Management, additional resources that are necessary to perform traffic signal facilities design and associated tasks for the Department. The selected consultant will be expected to be readily available to perform such tasks when requested by the Department; to complete projects in a short timeframe; and will be expected to work on multiple projects concurrently.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signals - General Engineering 2019 contract. The project was formally advertised on the Vendor Services website and the Bonfire website from August 29, 2019, to September 26, 2019. The City received seven responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 7, 2019.
The responding firms were:
Company Name City/State Majority/MBE/FBE
GPD Group Columbus, OH MAJ
EP Ferris Columbus, OH MAJ
Carpenter Marty Columbus, OH MAJ
EMH&T Columbus, OH MAJ
Transystems Corp. Columbus, OH MAJ
ms consultants Columbus, OH MAJ
TEC Engineering Columbus, OH FBE
GPD Group received the highest score by the evaluation committee and will be awarded the Signals - General Engineering 2019 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group.
2. CONTRACT COMPLIANCE
GPD Group’s contract compliance number is CC006560 and expires 05/23/2021.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road). An amendment to the 2019 Capital Improvement Budget and a transfer of cash is required to establish budget authority and funding for the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so the additional resources to perform traffic signal facilities design and associated tasks are available as soon as possible.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with GPD Group for the Signals - General Engineering 2019 project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide the City of Columbus, Department of Public Service, Division of Traffic Management, additional resources that are necessary to perform traffic signal facilities design and associated tasks; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signals - General Engineering 2019 project; and
WHEREAS, GPD Group submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with GPD Group for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority and funding for proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with GPD Group so the additional resources to perform traffic signal facilities design and associated tasks are available as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $832,000.00 / ($500,000.00) / $332,000.00
7704 / P545010-100000 / Signals - General Engineering 2019 (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P545010-100000 (Signals - General Engineering 2019), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P545010-100000 (Signals - General Engineering 2019), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a professional services contract with GPD Group, 1801 Watermark Drive, Columbus, Ohio, 43215, for the Signals - General Engineering 2019 project in an amount of up to $500,000.00.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.