Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G&G Concrete Construction LLC for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project and to provide payment for construction, construction administration and inspection services.
This contract includes repair or replacement of damaged or deteriorated sidewalk, drive approach, or curb within the public right-of-way at various pre-determined locations throughout the City. Under City Code it is the property owner’s responsibility to repair or replace these items. Public Service sends a notice of violation to the property owner notifying them they need to make the repairs or the City will make the repairs and charge the property owner. This contract will make repairs on any properties for which the property owner does not make the repairs.
The estimated Notice to Proceed date is July 15, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on May 16, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Concrete Construction LLC $349,070.70 Columbus, OH Majority
Columbus Asphalt Paving Inc. $426,093.80 Gahanna, OH Majority
Award is to be made to G&G Concrete Construction LLC as the lowest responsive and responsible and best bidder for their bid of $349,070.70. The amount of construction administration and inspection services will be $52,360.61. The total legislated amount is $401,431.31.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction LLC.
Fund previously approved by Council to be used for Sidewalk Rescue will partially fund this contract. Sidewalk Rescue is a sidewalk repair reimbursement program established by the Mayor and City Council to help low income residential property owners, and small business owners located in Neighborhood Commercial Revitalization (NCR) districts, with the cost of required sidewalk repairs. ACDI000201 established with Ordinance 2584-2016 for the use of Sidewalk Rescue funds will need to be cancelled and re-established as two Auditor Certificates. One Auditor Certificate will be established to allow reimbursement of property owners that make required sidewalk repairs on their own. The second Auditor Certificate will be established to allow the use of the funds to make repairs for property owners that do not make the required sidewalk repairs on their own.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G&G Concrete Construction LLC is CC023297 and expires 9/13/2019.
3. PRE-QUALIFICATION STATUS
G&G Concrete Construction LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This project will use a combination of funding as follows:
A. $146,285.74 is available in the Sidewalk Assessment Fund, Fund #7726. It is necessary to appropriate these funds and do an intra-fund transfer to align cash with the proper project.
B. $103,988.49 will come from an ACPO to be created from the cancellation of ACDI000201. ACDI000201 has $535,300.00 remaining on it. Once cancelled, a new ACDI for $50,000.00 will be established and a new ACPO for $485,300.00 will be established. $103,988.49 of this new ACPO will be used for the new contract being established with this ordinance for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project. The remaining balance of the new ACPO will be used for future year NOV Sidewalk replacement contracts.
C. $151,157.08 is available in the Street and Highway Improvement Non-Bond Fund, Fund #7766, Project #P766999-100000. An amendment to the 2019 Capital Budget is required along with an intra-fund transfer to align cash with the proper project. The transferred funds will then need to be appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement Budget; to appropriate funds within the Sidewalk Assessment Fund and within the Street and Highway Improvement Non-Bond Fund; to cancel an existing Auditor’s Certificate and replace it with two Auditor’s Certificates; to authorize the transfer of funds within the Sidewalk Assessment Fund and the Street and Highway Improvement Non-Bond Fund; to authorize the Director of Public Service to enter into contract with G&G Concrete Construction LLC for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project; to authorize the expenditure of up to $401,431.31 for the 2019 NOV Sidewalk Replacement project; to authorize the expenditure of up to $431,311.51 from the new Auditor Certificates on future Sidewalk NOV needs; and to declare an emergency. ($832,742.82)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project; and
WHEREAS, the work for this project consists of repair or replacement of damaged or deteriorated sidewalk, drive approach, or curb within the public right-of-way at various pre-determined locations throughout the City; and
WHEREAS, G&G Concrete Construction LLC will be awarded the contract for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project; and
WHEREAS, funds must be appropriated and transferred within the Sidewalk Assessment Fund, Fund 7726, to establish cash in the proper project; and
WHEREAS, ACDI000201 must be cancelled and the funds reallocated to partially fund this project; and
WHEREAS, funds must be transferred and appropriated within the Street and Highway Improvement Non-Bond Fund, Fund 7776, to establish cash in the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with G&G Concrete Construction LLC to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P766999-100000 / 59-03 Unallocated Balance Fund 766 (Street & Highway Imp Carryover) / $2,507,663.00 / ($151,158.00) / $2,356,505.00
7766 / P590105-100451 / Pedestrian Safety Improvements - Sidewalk NOV Program 2019 (Street & Highway Imp Carryover) / $0.00 / $151,158.00 / $151,158.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $146,285.74 is appropriated in Fund 7726 (Sidewalk Assessment Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100451 (Pedestrian Safety Improvements - Sidewalk NOV Program 2019) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $151,157.08 is appropriated in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105-100451 (Pedestrian Safety Improvements - Sidewalk NOV Program 2019), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That ACDI000201 with a balance of $535,300.00 be cancelled. A new ACDI will be established with $50,000.00 of the cancelled funds, and an ACPO will be established with the remaining $485,300.00 of the cancelled funds, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the transfer of $146,285.74, or so much thereof as may be needed, is hereby authorized within Fund 7726 (Sidewalk Assessment Fund), from Dept-Div 5911 (Infrastructure Management), Project P772601 (Sidewalk Assessments) and P772602 (Sidewalk NOV Non-Assessments), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100451 (Pedestrian Safety Improvements - Sidewalk NOV Program 2019), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $151,157.08, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement Non-Bond Fund), from Dept-Div 5912 (Design and Construction), Project P766999-100000 (59-03 Unallocated Balance Fund 766), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100451 (Pedestrian Safety Improvements - Sidewalk NOV Program 2019), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G&G Concrete Construction LLC, 2849 Switzer Avenue, Columbus, Ohio 43219, for the Pedestrian Safety Improvements- 2019 NOV Sidewalk Replacement project in the amount of up to $349,070.70 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $52,360.605.
SECTION 8. That the expenditure of $146,285.74, or so much thereof as may be needed, is hereby authorized in Fund 7726 (Sidewalk Assessment Fund), from Dept-Div 5911 (Infrastructure Management), Project P590105-100451 (Pedestrian Safety Improvements- 2019 NOV Sidewalk Replacement), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $151,157.08, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement Non-Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590105-100451 (Pedestrian Safety Improvements - Sidewalk NOV Program 2019), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $103,988.49 for the Pedestrian Safety Improvements - 2019 NOV Sidewalk Replacement project, or so much thereof as may be needed, is hereby authorized from the new ACPO being created from the cancellation of ACDI000201 per Section 4 of this ordinance.
SECTION 11. That the expenditure of up to $431,311.51 from the new Auditor Certificates created in place of ACDI000201 as a result of this ordinance is authorized on future Sidewalk NOV needs pertaining to the Sidewalk Rescue program.
SECTION 12. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 14. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 15. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.