Explanation
Background: PO466189 authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into a one-year contract with Huntington National Bank for the provisions of bank and credit card services. This ordinance authorizes the Municipal Court Clerk to modify and extend the contract one year with Huntington National Bank for the provisions of bank, credit card, and electronic payment services.
Currently, the Municipal Court Clerk contracts with a third-party vendor for the provision of electronic payment services. Modifying the contract with Huntington National Bank by adding their SnapPay Solution streamlines the Municipal Court Clerk’s electronic payment services by providing a more modern transaction to the public and eliminates the need for a third-party vendor between the Municipal Court Clerk and their banking servicer.
Contracts:
PO136576; $2,500.00
PO191858; $500.00
PO245805; $18,000.00
PO296644; $30,000.00
PO346554; $30,000.00
PO408088; $24,000.00
PO466189; $20,000.00
Ordinance: 1876-2025; $22,000.00
Contract Compliance: 31-0966785
Expiration Date: 04/18/2026
DAX Vendor Number: 004526
Contract Modification:
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Amount of additional funds to be expended under this modification is $22,000.00.
2. Reason additional funds were not foreseen: Additional funds were unforeseen due to the unexpected modification of adding the electronic payment service to the contract.
3. Reason other procurement processes were not used: Modifying the current contract with Huntington National Bank is the most cost-effective method because it streamlines the electronic payment services and eliminates the need for a third-party vendor.
4. How was cost determined: Cost determination: The cost was determined by written quotes from the vendor.
Bid Information: The Municipal Court Clerk is in need to extend an existing contract with Huntington National Bank and modify the existing contract to allow for the addition of electronic payment services. Therefore, the Municipal Court Clerk is requesting this City Council to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
Fiscal Impact: Funds totaling $22,000.00 are available within the Municipal Court Clerk's General Fund.
Emergency: To maintain uninterrupted bank and credit services for the Municipal Court Clerk's Office.
Title
To authorize Municipal Court Clerk to modify and extend the contract one year with Huntington National Bank for bank, credit card, and electronic payment services for the Municipal Court Clerk's Office; to waive the competitive provisions of Columbus City Code; to authorize the expenditure of $22,000.00 from the general fund; and to declare an emergency. ($22,000.00)
Body
WHEREAS, it is necessary for the Municipal Court Clerk to modify and extend the existing contract one year with Huntington National Bank for bank and credit card and electronic payment services for the Municipal Court Clerk's Office; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of Chapter 329 the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to enter into a contract with Huntington National Bank for bank and credit card services to maintain uninterrupted bank and credit services for the Municipal Court Clerk's Office, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk is authorized to modify and extend the existing contract one year with Huntington National Bank for the provision of bank, credit card, and electronic payment services.
SECTION 2. That the expenditure sum of $22,000.00 or so much as may needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of the City Code to enter into this contract, and does hereby waive the same.
SECTION 4. That the funds are hereby deemed appropriated, and expenditures authorized to carry out the purposes of this legislation and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.