Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting maintenance and repair of the City's roadway system and for snow and ice control and removal. To accomplish this mission the Division requires a Front End Loader to load asphalt aggregates and rock salt into the Division's fleet of dump trucks. This Front End Loader will replace one that is beyond its useful service life. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on February 16, 2012 for Bid SA-004262 as follows:
Vendor Make Unit Cost Status
Murphy Tractor &
Equipment Company John Deere 544K $133,203.00 Majority
The only bid received was from the Murphy Tractor & Equipment Company and it met specifications as the lowest responsive, responsible bidder. Their bid price for the complete unit was $133,203.00.
This equipment does not offer environmentally preferred fuel options at this time.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Murphy Tractor & Equipment Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Murphy Tractor & Equipment Company is 480942178, and expires 08/23/2012.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $133,203.00.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one Front End Loader with attachments from Murphy Tractor & Equipment Company, Inc. for the Division of Planning and Operations, to authorize the expenditure of $133,203.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($133,203.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting maintenance and repair along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of one front end loader, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Murphy Tractor & Equipment Company, 2121 Walcutt Road, Columbus, OH 43228-9575, for the purchase of one Front End Loader in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That funding for this legislation is based on quotes dated February 16, 2012 submitted by Murphy Tractor & Equipment Company, and the quoted prices reflect State of Ohio contract pricing, and are on file with the Purchasing Office.
SECTION 3. That the sum of $133,203.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Dept.-Div. / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
59-11 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $133,203.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.