Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of replacement services for one (1) Front Loader Box Refuse Truck. This purchase has been approved by the Division of Fleet Management.
The Department of Public Service, Division of Refuse Collection, uses Front Loader trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace subcomponents of one (1) refuse truck to continue providing uninterrupted refuse collection services for City residents.
The following Purchase Agreement will be used to make this capital purchase.
Environmental Equipment Sales & Services Holdings LLC: Universal Term Contract Purchase Agreement, PA007493, Ordinance 2278-2024, for Front Loader Box Refuse Truck.
Environmental Equipment Sales & Services Holdings LLC is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Environmental Equipment Sales & Services Holdings LLC is CC049787 and expires 7/11/2026.
3. FISCAL IMPACT:
Funding in the amount of $61,433.62 is available for this project in the Refuse Bond Fund, Fund 7703, within the Department of Public Service. A transfer of cash and appropriation is necessary to provide sufficient cash and budget authority for the requisite expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this replacement component and subsequent return to service to avoid refuse collection operational disruptions, thereby preserving the public health, peace, safety, and welfare of the public.
Title
To authorize the transfer of funds and appropriation between projects within the Refuse Bond Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Front Loader Box Refuse Truck replacement parts for the Division of Refuse Collection with Environmental Equipment Sales & Services Holdings LLC; to authorize the expenditure of up to $61,433.62 from the Refuse Bond Fund for these parts and installation; and to declare an emergency. ($61,433.62)
Body
WHEREAS, the Division of Refuse Collection needs to replace subcomponents of one (1) Front Loader Box Refuse Truck that sustained damage in a collision; and
WHEREAS, the Division of Fleet Management has approved the replacement parts and installation of this vehicle; and
WHEREAS, it is necessary to transfer funds and appropriation between projects within the Refuse Bond Fund, Fund 7703, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize the expenditure of up to $61,433.62 from the Refuse Bond Fund, Fund 7703, to restore this vehicle; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with Environmental Equipment Sales & Services Holdings LLC in accordance with the terms, conditions and specifications of the Universal Term Contract Purchase Agreement, which will be on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contracts to purchase and install parts on this refuse truck, which is currently out of service, in order to expedite this installation and subsequent return to service to avoid refuse collection operational disruptions, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $61,433.62, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Bond Fund) from Dept-Div 5902 (Refuse), Project P520004-100005 (Alum Creek Remediation - Facilities Improvement), Object Class 06 (Capital Outlay) to Dept-Div 5902 (Refuse), Project P520001-100000 (Mechanized Collection Equipment), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the installation and purchase of parts for Front Loader Box Refuse Trucks with Environmental Equipment Sales & Services Holdings LLC, for the Division of Refuse Collection.
SECTION 3. That the expenditure of $61,433.62, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.