Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco for the Griggs Stairs Repairs Project. The contract amount is $48,450.00, with a contingency of $5,000.00, for a total of $53,450.00 being authorized by this ordinance.
The Griggs Stairs Repairs Project consists of removing existing pavement and deteriorating steps near the marina and replacing them with new 6 foot wide precast step treads. The current width of the steps has created an issue with safety for boaters carrying their row boats down the stairs and for others enjoying the reservoir. The current condition of this pavement and stairs is a safety concern and there is a desire to have this project completed in early 2023, prior to the crew and boating season.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on September 14, 2022 and received by the Recreation and Parks Department on September 27, 2022. Bids were received from the following companies:
Tyevco (MAJ): $48,450.00
LRT Restoration Technologies (MAJ): $99,955.00
After reviewing the bids that were submitted, it was determined that Tyevco was the lowest and most responsive bidder. Tyevco and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
James Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023
Emergency Justification: Emergency action is requested as the current condition of this pavement and stairs is a safety concern and it is necessary to have this project completed in early 2023, prior to the boating season.
Benefits to the Public: This contract will provide safe and sturdy amenities to the community. Needed improvements have been identified by both staff and from a consultant assessment.
Community Input/Issues: The community and crew teams that utilize these steps have requested improvements for safety reasons.
Area(s) Affected: West Scioto (37)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by performing needed upgrades to infrastructure, making parks safer, more usable, and accessible.
Fiscal Impact: $53,450.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco for the Griggs Stairs Repairs Project; to authorize the transfer of $53,450.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $53,450.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($53,450.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco for the Griggs Stairs Repairs Project; and
WHEREAS, it is necessary to authorize the transfer of $53,450.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $53,450.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco as the current condition of this pavement and stairs is a safety concern and it is necessary to have this project completed in early 2023, prior to the boating season, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco for the Griggs Stairs Repairs Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $53,450.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $513,975 / ($53,450) / $460,525
Fund 7702 / P511047-100000 / Griggs Stairs Repairs (Voted Carryover) / $0 / $53,450 / $53,450
SECTION 7. For the purpose stated in Section 1, the expenditure of $53,450.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.