Explanation
BACKGROUND: The Department of Public Safety, Division of Police needs to purchase wireless voice, data, push-to-talk (radio), GPS, and modem services and equipment from Sprint Solutions Inc. (Nextel). These communication services enable Police to perform their jobs more effectively and safely.
Bid Information: The Purchasing Office has set up a universal term contract with Sprint Solutions, Inc. to provide Nextel services under contract FL003029 through September 30, 2011. There is also a pending contract for these services from October, 2011 forward. The Division of Police needs a total of $277,520.00 to pay cellular phone charges with Sprint Solutions.
Contract Compliance No.: 470882463 Expires: 03/08/2012
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes a total expenditure of $277,520.00 for cellular phone and communication services for the Division of Police, of which $255,300.00 will be expended from the General Fund and $22,220.00 will be expended from the Drug Seizure Fund. The Police Division budgeted $440,145.00 in the 2011 General Fund budget for cellular phone and communication services, and $22,220.00 in the Seizure Fund for the same. A total of $100,000.00 in General Fund monies was already encumbered and expended so far this year for these services. The Police Division expended approximately $439,000.00 for cellular and communication services in 2010.
Emergency Designation: Emergency legislation is requested for this ordinance so as to allow continuation of the Sprint - Nextel services and to pay outstanding invoices.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for cellular phone and communication services to Sprint Solutions, Inc. for the Division of Police, to authorize the expenditure of $277,520.00 from the General Fund and from the Federal Drug Seizure Fund; and to declare an emergency. ($277,520.00)
Body
WHEREAS, the funding is needed to continue cellular phone and communication services for the Division of Police, and
WHEREAS, the city has an universal term contract with Sprint Solutions, Inc. for Nextel services, and
WHEREAS, the city is in process of awarding a new contract to Sprint Solutions, Inc., and
WHEREAS, emergency legislation is requested so phone and modem service will not be interrupted, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to establish a purchase order for cellular phone and communication services for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Sprint Solutions, Inc. for Nextel services for the Division of Police, Department of Public Safety, on the basis of the City's universal term contract number FL003029 and the forthcoming universal term contract.
SECTION 2. That the expenditure of $277,520.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT FUND BJ LVL 1 OBJ LVL 3 OCA SUB-FUND AMOUNT
| 30-03 | | 010 | | 03 | | 3295 | | 300301 | | --- | | 255,300.00|
| 30-03 | | 219 | | 03 | | 3295 | | 300988 | | 016| | 22,220.00 |
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.