Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 project and to provide payment for construction, construction administration and inspection services.
This contract includes repairing and resurfacing US-62 (Rich Street from Glenwood Avenue to Sandusky Street), Town Street from Central Avenue to Sandusky Street, and Glenwood Avenue from Town Street to Rich Street. The work consists of milling the existing pavement and overlaying with new asphalt concrete with full depth pavement repairs where needed, spot curb replacement with adjoining sidewalk replacement, installing ADA ramps, as well as replacing curb and sidewalk associated with installing the ADA ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 24, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on January 26, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $870,553.78 Columbus, Ohio Majority
Decker Construction Company $971,282.67 Columbus, Ohio Majority
Columbus Asphalt Paving Inc. $975,194.82 Gahanna, Ohio Majority
Shelly & Sands, Inc. $994,630.01 Columbus, Ohio Majority
Kokosing Construction Co., Inc. $1,077,503.66 Columbus, Ohio Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $870,553.78. The amount of construction administration and inspection services will be $78,349.84. The total legislated amount is $948,903.62.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/14/2023.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
There is a reimbursable budgeted expense of $460,223.94 for this project within the Federal Transportation Grants Fund, Fund 7765, Grant G592007 (Urban Paving-Town St-Glenwood Av-Rich St 106082). Funds will need to be appropriated.
The remaining balance of $488,679.68 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2020 Capital Improvement Budget is needed to align budget authority with the proper project. The funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement Budget; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Resurfacing - Urban Paving - Town Street/Glenwood Avenue/Rich Street project; to authorize the expenditure of funds from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; and to declare an emergency. ($948,903.62)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 project; and
WHEREAS, the work for this project consists of repairing and resurfacing US-62 (Rich Street from Glenwood Avenue to Sandusky Street), Town Street from Central Avenue to Sandusky Street, and Glenwood Avenue from Town Street to Rich Street; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, funds will need to be expended to pay for the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530282-100069 / Resurfacing - Urban Paving - US33 Dublin Rd/Spring Street (PID 86651) (Voted Carryover) / $300,597.00 / ($294,680.00) / $5,917.00
7704 / P530282-100143 / Resurfacing - CR-17-4.16 Morse Rd Resurfacing / Morse - Sunbury Intersection Safety Imp. (Voted 2019 SIT Supported) / $194,000.00 / ($194,000.00) / $0.00
7704 / P530282-100121 / Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 (Voted Carryover) / $0.00 / $294,680.00 / $294,680.00
7704 / P530282-100121 / Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082 (Voted 2019 SIT Supported) / $0.00 / $194,000.00 / $194,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $460,223.94 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant G592007 (Urban Paving-Town St-Glenwood Av-Rich St 106082), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223, for the Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082) project in the amount of up to $870,553.78 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $78,349.84.
SECTION 4. That the expenditure of $488,679.68, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100121 (Resurfacing - Urban Paving - FRA 62-12.44 (Town Street/Glenwood Avenue/Rich Street) PID 106082), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $460,223.94, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant G592007 (Urban Paving - Town St-Glenwood Ave - Rich St 106082), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.