Explanation
Background:
Bids were received by the Recreation and Parks Department on October 18, 2005, for Street Tree Improvements, as follows:
Status Amount
Greenscapes Landscapes Majority $185,049
Brookside Majority $186,614
Miller Majority $194,962
Pickens Majority $208,372
Mid-West Majority $284,438
The Contract Compliance Number for Greenscapes Landscapes is #31-1027889.
A contingency amount of $14,951.00 is being included in this project.
This ordinance is submitted as an emergency as trees need to be ordered in December to make spring planting schedule.
Fiscal Impact:
$200,000.00 is budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with Greenscapes Landscapes for Street Tree Improvements, to authorize the expenditure of $200,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($200,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on October 18, 2005, and the contract for Greenscapes Landscapes will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Greenscapes Landscapes as trees need to be ordered in December to meet spring planting schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Greenscapes Landscapes, for Street Tree Improvements, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Parks and Recreation 1999/2004 Voted Bond Fund No. 702, Dept. 51-01, Tree Plantings, Project No. 510039, Object Level 3 6621, OCA Code 510039, to pay the cost thereof.
Section 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $14,951.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.