Explanation
BACKGROUND: For the option to purchase Moist Clay and Glazes. The contract will provide for the option to purchase moist clay and glazes for the successful learning experience of participants involved in various arts and crafts activities for the Recreation and Parks Department, the biggest user. The term of the proposed option contract is two (2) years, through March 31, 2013. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on November 4, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003749; 24 bids were solicited (MBE:1; FBE:2); Two (2) bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of a contract to the overall lowest, responsive, responsible and best bidder as follows:
Columbus Clay Company: cc# 311097848 (expires 3/4/2012)
Total Estimated Annual Expenditure: $20,000.00.
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Moist Clay and Glazes with Columbus Clay Company; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 4, 2010 and selected the overall lowest, responsive, responsible and best bids. Two (2) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, It is necessary to enter into a contract for Moist Clay and Glazes to provide for the option to purchase moist clay and glazes for the successful learning experience of participants involved in various arts and crafts activities for the Recreation and Parks Department, the biggest user; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Moist Clay and Glazes through March 31, 2013 with the option to extend for one (1) additional year in accordance with Solicitation SA003749;
Columbus Clay Company: Award made for all items, #1-16.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2214, OCA: 451130, to pay the cost thereof.
SECTION 3. SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.