Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Perkin Elmer LAS for the purchase of one (1) Inductively Coupled Plasma Spectrometer for the Division of Sewerage and Drainage, Surveillance Laboratory. This ordinance is waiving the provisions of the competitive bidding Columbus City Code Section 329.06 due to the fact the company submitted a warranty that deviates from the bid specifications but does not conflict with the Columbus City Code or Charter.
The Purchasing Office opened formal bids on November 6, 2008 for one (1) Inductively Coupled Plasma Mass Spectrometer and one (1) bid was received. The equipment will be used in the Surveillance Laboratory to conduct testing for utlratrace levels. The equipment is replacing an old spectrometer that has become to costly to maintain. The tabulation of that bid is attached. After the review of the bid, the Division of Sewerage and Drainage recommended an award be made to the Perkin Elmer LAS. Perkin Elmer submitted warranty information that deviate from the bid specifications, but are not in conflict with the City's charter or code. However, waiver legislation is required to accept the warranty.
SUPPLIER: Perkin Elmer LAS (04-3361624) Expires 1-14-10
FISCAL IMPACT: $120,572.90 is budgeted and needed for this purchase
Title
To authorize the Director of Finance and Management to establish a purchase order with Perkin Elmer LAS for the purchase of one Inductively Coupled Plasma Mass Spectrometer for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding and to authorize the expenditure of $120,572.90 from the Sewerage System Operating Fund. ($120,572.90)
Body
WHEREAS, the Division of Sewerage and Drainage, Surveillance Laboratory has a need to replace an existing spectrometer that has become to costly to maintain, and
WHEREAS, the Purchasing Office opened formal bids on November 6, 2008 and one (1) bid was received, bid tabulation is attached, and
WHEREAS, the equipment will be used to perform ultratrace samples conducted by the Surveillance Laboratory, and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to Perkin Elmer LAS, and
WHEREAS, Perkin Elmer submitted warranty information that deviate from the bid specifications but are not in conflict with the City's charter or code. However, waiver legislation is required to accept the warranty, and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA003089 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Perkin Elmer LAS for the purchase of one (1) Inductively Coupled Plasma Mass Spectrometer with supplies for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $120,572.90 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA 605105
Object Level 1: 06
Object Level 03: 6697
Section 3. That this Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding Columbus City Code Section 329.06 to enter into this contract.
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.