Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend a contract with SimplexGrinnell LLP, for annual inspection, testing, and reporting for all smoke and fire alarm systems in city buildings under the purview of the Facilities Management Division. The inspection, testing, and reporting must be done in accordance with the Ohio Fire Code. This contract is for testing and inspection only. A separate dollar amount will be requested upon completion of inspections in order to correct any deficiencies found in the report. The original contract was authorized by Ordinance No. 269-2001, which passed Council on February 12, 2001. The original contract contained four one-year renewal options. This ordinance requests the third of those four renewals for the year 2005.
Emergency Action is requested so that deficiencies in smoke and fire alarm systems are discovered as quickly as possible, thereby facilitating their quick repair.
Fiscal Impact: Last year's extension was for $25,100.00. This renewal is for $32,635.00. The Division budgeted $60,000.00 for testing and repairs. Upon completion of the inspections, additional money will be requested in order to correct deficiencies. SimplexGrinnell LLP, Contract Compliance Number 58-2608861, exp. date 07/22/2007.
Title
To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with SimplexGrinnell LLP for annual inspection, testing, and reporting for all smoke and fire alarm systems under the purview of the Facilities Management Division; to authorize the expenditure of $32,635.00 from the General Fund, and to declare an emergency. ($32,635.00.00)
Body
WHEREAS, Ordinance No. 0269-2001, passed by City Council on February 12, 2001, authorized the Facilities Management Division to enter into contract for annual inspection, testing, and reporting for all smoke and fire alarm systems under the purview of the Facilities Management Division, and
WHEREAS, the existing contract has two remaining renewal options, and
WHEREAS, it is now necessary to modify and extend said contract with SimplexGrinnell LLP in order to inspect and test the smoke and fire alarms during the year 2005, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with SimplexGrinnell LLP, for the annual inspection, testing, and reporting for all smoke and fire alarm systems in city buildings under the purview of the Facilities Management Division at the earliest possible date , thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify and extend a contract with SimplexGrinnell LLP for annual inspection, testing, and reporting of all smoke and fire alarm systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $32,635.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $32,635.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.