Explanation
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into a sole source contract with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract (CT-15918) was established in 1994, and was most recently authorized by Ordinance No. 2403-2023, passed on September 18, 2023.
This contract will provide annual software maintenance and support for Public Utilities’ CUBS system. The term of the contract will be for one year, beginning on October 1, 2024 and ending on September 30, 2025, at a total cost of $ 626,867.59. The CUBS system supports billing and collections for the Department of Public Utilities.
This ordinance also requests that above-referenced contract be authorized as a sole source contract, in accordance with the sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined that Hansen Banner, LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers for any services associated with its software products.
EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.
FISCAL IMPACT:
Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Hansen Banner, LLC; Vendor/C.C#: 008834; Expiration Date: 7/3/2026
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into contract with Hansen Banner, LLC for annual software maintenance and support services in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $626,867.59 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($626,867.59)
Body
WHEREAS, in 1994, contract CT-15918 was established, authorizing Hansen Banner, LLC to provide annual software maintenance and support services to the Department of Public Utilities for its Columbus Utility Billing System; and
WHEREAS, this contract was most recently authorized by Ordinance No. 2403-2023, passed on September 18, 2023; and
WHEREAS, it has been determined that Hansen Banner, LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers for any services associated with its software products; and
WHEREAS, thus, this ordinance is submitted in accordance with the sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Directors of the Departments of Technology and Public Utilities to enter in a sole source contract with Hansen Banner, LLC for annual software maintenance and support services for the Public Utilities Department’s Columbus Utility Billing System to avoid disruptions to the above-described systems, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Departments of Technology and Public Utilities be and are hereby authorized to enter into a sole source contract with Hansen Banner, LLC for annual software maintenance and support services for the Public Utilities Department’s Columbus Utility Billing System for a term of one year, beginning on October 1, 2024 and ending on September 30, 2025, at a total cost of $626,867.59.
SECTION 2. That the expenditure of $626,867.59, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund as shown on the attachment to this ordinance, which is incorporated herein by reference. (see attachment 2308-2024EXP.)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.