Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Kalkreuth Roofing and Sheet Metal, Inc. for the SWWTP Raw Sewage Pump Building Roof Replacement project, CIP #650234-100201, in an amount up to $987,045.00 and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $989,045.00.
The Raw Sewage Pumping Building houses critical equipment for the successful operation of Southerly Water Reclamation Plant. The existing roofing system is exhibiting signs of failure and requires replacement. The project will replace the roof, edge metal, and lightning protection on the Southerly Water Reclamation Plant Raw Sewage Pump Building to ensure the plant remains operational.
Planning Area - 59- Southwest
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 210 days from the date that a Notice to Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $987,045.00, including a 15% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $987,045.00
CONTRACT TOTAL $987,045.00
Prevailing Wage Charge $ 2,000.00
$989,045.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
There is no expected economic impact related to this project outside the direct work associated with the roof replacement. No community outreach was completed during development of this replacement project. The entire Southerly Water Reclamation Plant would fail to function if the raw sewage pumps were damaged by water intrusion, so the environmental impacts of failing to execute this work are substantial for the citizenry of Columbus.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 12/20/2024 through 1/29/2025. Four bids were received:
Name Bid Amount City/State Status
IBI 1 LLC $ 215,000.00 Columbus, OH MBE
Kalkreuth Roofing and Sheet Metal, Inc. $ 987,045.00 Columbus, OH MAJ
General Maintenance & Engineering Co. $1,122,975.00 Columbus, OH MAJ
Harold J. Becker Company $1,192,698.00 Columbus, OH MAJ
IBI 1 LLC is not construction prequalified and their bid was deemed nonresponsive. Kalkreuth Roofing and Sheet Metal, Inc’s bid was deemed the lowest, best, most responsive bid. Kalkreuth Roofing and Sheet Metal, Inc certification was in good standing at the time of the bid award.
4. CONTRACT COMPLIANCE INFORMATION
Kalkreuth Roofing and Sheet Metal, Inc.’s contract compliance number is CC009276 and expires 11/20/25.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 14% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 14% for this contract.
As part of their proposal, Kalkreuth Roofing and Sheet Metal, Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Spencer Allen Consulting Group, LLC Columbus, OH MBE
Maxwell Lightning Protection Company Dayton, OH MAJ
Tremco Roofing & Building Maintenance Powell, OH MAJ
East Coast Metal Systems Triadelphia, WV MAJ
The certification of Kalkreuth Roofing and Sheet Metal, Inc. and the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Kalkreuth Roofing and Sheet Metal, Inc. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding for the construction contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0652-2024, passed by Council on 3/25/24. This loan is expected to be approved at the May Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application. Funds will need to be appropriated in the Sanitary - Fresh Water Market Rate Fund, Fund 6124.
The Ohio Water Development Authority (OWDA) Direct Loan Program is a reimbursement program. Purchase orders will need to be established to Kalkreuth Roofing & Sheet Metal, Inc. for these contracts. Public Utilities will need to pay invoices directly to Kalkreuth Roofing & Sheet Metal, Inc. and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
Funding for the prevailing wage services provided by the Department of Public Service is available and appropriated in the Sanitary Bond Fund, Fund 6109. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Kalkreuth Roofing & Sheet Metal, Inc, for the Southerly Waste Water Treatment Plant Raw Sewage Pump Building Roof Replacement; to authorize an amendment to the 2024 Capital Improvement Budget; to make this contract approval contingent upon the loan being approved; to authorize the appropriation and expenditure of up to $987,045.00 from the Sanitary-Fresh Water Market Rate Program Fund for the contract; and to authorize a transfer and expenditure of up to $2,000.00 within the Sanitary Bond Fund to pay for the prevailing wage services for the project. ($989,045.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the SWWTP Raw Sewage Pump Building Roof Replacement project; and
WHEREAS, four bids for the SWWTP Raw Sewage Pump Building Roof Replacement project were received and opened on 1/29/2025, and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Kalkreuth Roofing & Sheet Metal, Inc. for the SWWTP Raw Sewage Pump Building Roof Replacement project; and
WHEREAS, Ordinance 0652-2024 authorized the use of loans from the Ohio Water Development Authority (OWDA) Direct Loan Program to finance Public Utilities projects; and
WHEREAS, loan applications will be submitted to OWDA to finance this project; and
WHEREAS, the 2024 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, it is necessary to appropriate and expend funds from the Sanitary Fresh Water Market Rate Fund, Fund 6124, to pay for the construction of this project; and,
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Sanitary Bond Fund, Fund 6109, to pay for the prevailing wage services for the project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6124 / 650234-100201 / SWWTP Raw Sewage Pump Building Roof Replacement project (OWDA Direct Loan) / $0.00 / $987,045.00 / $987,045.00 (To match loan amount)
6109 / 650260-102000 / JPWWTP Small Capital Projects (Voted Sanitary Carryover) / $18,072.00 / $16,072.00 / ($2,000.00)
6109 / 650234-100201 / SWWTP Raw Sewage Pump Building Roof Replacement (Voted Sanitary Carryover) / $0.00 / $2,000.00 / $2,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $987,045.00 is appropriated in Fund 6124 (Sanitary - Fresh Water Market Rate Fund), per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract with Kalkreuth Roofing & Sheet Metal, Inc., 8345 Green Meadows Drive North., Lewis Center, OH 43035; for the SWWTP Raw Sewage Pump Building Roof Replacement project, in an amount up to $987,045.00; and to encumber funds in an amount up to $2,000.00 with the Department of Public Service to provide prevailing wage services for the project.
SECTION 4. That a transfer of up to $2,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That an expenditure of $989,045.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.