Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water & Power to enter into a planned contract modification for professional engineering services with Andover Associates, Ltd. for the DOSD Roof Replacements No. 3, Modification 2 contract, CIP #650234-100200, in an amount up to $350,000.00.
The Columbus Water & Power (CWP) Division of Water Reclamation formally (Division of Sewerage and Drainage - DOSD) has identified numerous deteriorated roofs on its facilities that require replacement. Professional engineering services are needed for the design of the various roof replacements, assistance during the bidding process, and for technical services during construction. This work for DOSD is part of the City’s continuing program to upgrade its treatment facilities, provide efficient, reliable, cost-effective operations, and enhance personnel safety. The work will be carried out on a task order basis with scope and fee defined for each roof that is replaced.
There are two modifications planned for this contract. This is the last of the two modifications.
Community Planning Area: 99 Citywide.
1.1 Amount of additional funds to be expended: $350,000.00
Original Contract Amount: $250,000.00 (ORD 0134-2023; PO367754)
Modification #1: $800,000.00 (ORD 0538-2024; PO444384)
Modification #2: $350,000.00 (Current)
Total: $1,400,000.00
1.2. Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.
1.3. How cost of modification was determined:
The cost of this modification was determined by fee forecasting by the consultant on planned task and Columbus Water & Power. Based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform assigned tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The performance of this project’s work activities to address replacement and repair of CWP roofs and roofing components will prevent process equipment, electrical components, and other interior furnishings and equipment from moisture damage. Replacement costs of items due to failed roofing systems could have a major impact to the budget. No community outreach or environmental factors are considered for this project.
3. CONTRACT COMPLIANCE INFO:
Andover Associates, Ltd.’s contract compliance number is CC008980 and expires 4/2/2027.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Andover Associates, Ltd.
As part of their proposal, Andover Associates Ltd. has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
T&M Associates Columbus, Ohio MAJ
The certification of Andover Associates, Ltd. and the above company was in good standing at the time the contract modification was executed.
4. FISCAL IMPACT
Funds are available and appropriate in the Sanitary Bond Fund, Fund 6109. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation within the Sanitary Bond Fund is also needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Columbus Water & Power to modify and increase the contract with Andover Associates, Ltd. for the Department of Sewerage and Drainage Roof Replacements No. 3, Modification 2 project; to authorize an amendment to the 2025 Capital Improvements Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; to authorize an expenditure of up to $350,000.00 from the Sanitary Bond Fund to pay for the contract modification. ($350,000.00)
Body
WHEREAS, the Columbus Water & Power is engaged in the DOSD Roof Replacements No. 3 Mod #2 project; and
WHEREAS, Contract No. PO367754 was authorized by Ordinance No. 0134-2023 for the DOSD Roof Replacements No. 3 Mod #2 project; and
WHEREAS, a planned contract modification is needed to fund continued engineering services; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; and
WHEREAS, it is necessary for Council to authorize the Director of Columbus Water & Power to modify the professional engineering services agreement with Andover Associates, Ltd. for the DOSD Roof Replacements No. 3 Mod #2 project to add funds for these services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6109 / 650860-116300/ Second Barrel Interconnector Augmentation (Voted Sanitary Carryover) / $0.00 / $364,455 / $364,455 (to match cash)
6109 / 650860-116300 / Second Barrel Interconnector Augmentation (Voted Sanitary Carryover) / $364,455 / $14,455 / ($350,000.00)
6109 / 650234-100200 / DOSD Roof Replacements No. 3 Mod #2 (Voted Sanitary Carryover) / $0.00 / $350,000.00 / $350,000.00
SECTION 2. That the transfer of $350,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per account codes in the attachment to this ordinance.
SECTION 3. That the Director of Columbus Water & Power is hereby authorized to modify and increase the professional engineering services contract with Andover Associates, Ltd., 1335 Dublin Road Suite 223A, Columbus, Ohio 43215; for the DOSD Roof Replacements No. 3 Mod #2 project in an amount up to $350,000.00.
SECTION 4. That an expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.