Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts with the companies listed below. The Division of Power and Water needs to establish Blanket Purchase Orders based on these current contracts for the purchase of parts during 2010. None of the vendors listed below have certified MBE/FBE status. Mainline and fire hydrant parts are used by the Division of Power and Water Distribution Maintenance repair crews to maintain the water distribution network in the Columbus Metropolitan Area.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Action is necessary so that the purchase orders can be issued prior to the expiration date of the Universal Term Contract on November 30, 2010.
Vendor Contract # Contract Compliance #
Ferguson Enterprises, Inc. FL004164 54-1211771
HD Supply Waterworks LTD FL004165 03-0550887
Ferguson Enterprises, Inc. FL004134 54-1211771
HD Supply Waterworks LTD FL004127 03-0550887
Contract Compliance Exp. Date
Ferguson Enterprises, Inc. August 24, 2012
HD Supply Waterworks LTD December 17, 2010
Ferguson Enterprises, Inc. August 24, 2012
HD Supply Waterworks LTD December 17, 2010
FISCAL IMPACT: The Division of Power and Water (W) has allocated $835,530.00 for mainline and fire hydrant parts in the 2010 Budget.
$927,719.33 was expended for mainline and fire hydrant parts during 2009.
$511,889.82 was expended for mainline and fire hydrant parts during 2008.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for mainline and fire hydrant parts from established Universal Term Contracts with Ferguson Enterprises, Inc., HD Supply Waterworks LTD, Ferguson Enterprises, Inc., and HD Supply Waterworks LTD for the Division of Power and Water, to authorize the expenditure of $195,000.00 from Water Systems Operating Fund, and to declare an emergency. ($195,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish Blanket Purchase Orders, for mainline and fire hydrant parts based on the above mentioned Universal Term Contracts, in an emergency manner in order to expedite the completion of the purchase orders prior to the expiration date of the contract on November 30, 2010; for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for mainline and fire hydrant parts from current Universal Term Contracts, for the Division of Power and Water, Department of Public Utilities.
Section 2. That the expenditure of $195,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
Ferguson Enterprises, Inc. FL004164 602730 2263 $95,000.00
Mainline Parts-Valves, Various Parts & Fittings
Exp. November 30, 2010
HD Supply Waterworks LTD FL004165 602730 2263 $70,000.00
Mainline Parts-Valves, Various Parts & Fittings
Exp. November 30, 2010
Ferguson Enterprises, Inc. FL004134 602730 2263 $10,000.00
Mainline Service and Repair Parts
Exp. November 30, 2010
HD Supply Waterworks LTD FL004127 602722 2267 $20,000.00
Mainline Service and Repair Parts
Exp. November 30, 2010
Grand Total $195,000.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.