Explanation
BACKGROUND: Work under this project consists of replacement of the Fairwood Facility Methane Detectors in the maintenance and parking areas of the Sewer Maintenance and Operations Center facility; install louvers to replace existing garage doors as source of intake air in the parking area; install wiring and conduit as needed to connect two outer garage doors in the maintenance area to the methane detection system; and install security gates at these two door opening, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
Planning Area: 99- Citywide
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 224 days (substantial completion) and 269 calendar days (final completion) from the date that a Notice To Proceed (NTP) is given by the City. The City anticipates issuing a Notice to proceed on or about January 2021.
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received two (2) bids on September 9, 2020 from the following companies:
|
NAME |
TAX ID |
DAX # |
Expiration |
City/State |
Status |
|
York Electric, Inc. |
31-0558219 |
004142 |
9/9/2022 |
Dayton, OH |
MAJ |
|
Righter Co., Inc. |
31-0889208 |
004433 |
12/17/2021 |
Columbus, OH |
MAJ |
EMERGENCY DESIGNATION is not requested for this project.
ECONOMIC / ENVIRONMENTAL IMPACT: Many of the methane detector units are approaching the end of their useful life and are becoming increasingly difficult to repair and maintain. Replacement of failing methane detector units will provide an update to code methane detection system providing safe and proper environmental controls for the Fairwood Facility where methane fueled vehicles are parked and maintained.
FISCAL IMPACT: There is sufficient funding within the Sewer General Obligation Bond Fund 6109 to fund this expenditure. An amendment to the 2019 Capital Improvement Budget is needed to align authority to the correct project number.
Title
To authorize the Director of Public Utilities to enter into a construction contract with York Electric, Inc. for the Fairwood Facility Methane Detector Replacement Project; to authorize the expenditure of up to $789,486.50 from the Sanitary General Obligation Bond Fund; to authorize an expenditure up to $2,000.00 for prevailing wage services to the Department of Public Services from the Sanitary General Obligation Bonds Fund; and to amend the 2019 Capital Improvement Budget. ($791,486.50)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the Fairwood Facility Methane Detector Replacement Project CIP# 650260-106002, and two (2) bids were received on September 2, 2020; and
WHEREAS, York Electric, Inc. had the lowest, best, responsive, and responsible bid according to the bid tabulation and quality factor form evaluation; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract with York Electric, Inc. for the Division of Sewerage and Drainage’s Fairwood Facility Methane Detector Replacement Project, CIP# 650260-106002; and
WHEREAS, it is necessary to authorize the expenditure of up to $789,486.50 within the Sanitary G.O. Voted Bonds Fund 6109 for the Fairwood Facility Methane Detector Replacement Project CIP# 650260-106002; and
WHEREAS, it is necessary to authorize the expenditure of up to $2,000.00 within the Sanitary G.O. Voted Bonds Fund 6109 for Prevailing Wage Services to the Department of Public Service; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director the Director of the Department of Public Utilities to execute a construction contract with York Electric, Inc. for the preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with York Electrical, Inc., 530 E Second Street, Dayton, OH 45402, for the Division of Sewerage and Drainage’s Methane Detector Replacement Project, CIP# 650260-106002, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage; and to obtain the necessary prevailing wage services from the Department of Public Services up to a maximum amount of $2,000.00.
SECTION 2. That the 2019 Capital Improvement Plan is amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change (+/-)
6109 | P650260-103009 | SWWTP Service Drive Lighting Improvements | $500,000 | $72,053 | -$427,947
6109 | P650260-106002 | Fairwood Methane Detector Replacement Project | $363,540 | $791,487 | +$427,947
SECTION 3. That the expenditure of $791,486.50 inclusive of $2,000.00 to the Department of Public Service for prevailing wage services, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the said company, York Electric, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.