Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into purchase orders to purchase Personnel Carriers for the Division of Power and Water. This equipment will be used to transport personnel and equipment within city water treatment plants and facilities. The Purchasing Office opened formal bids on October 26, 2006.
The Purchase Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002216). Five (5) bids were received. The Division of Power and Water is recommending award to the lowest, responsible, responsive and best bidders as follows:
MH Equipment Company, in the amount of $13,061.72 each (Qty 1)-Item #1.
Century Equipment in the amount of $9,324.91 each (Qty 2)-Item #2.
Century Equipment in the amount of $6,790.69 each (Qty 1)-Item #3.
A tabulation of those bids is as follows:
Item #1 is to be awarded to MH Equipment Company, 2055 Hardy Parkway Street, Grove City, Ohio 43123 in the amount of $13,061.72. They are a local vendor and are the lowest, responsible, responsive and best bidder.
Other bidders were:
Eagle Golf Carts LLC-$14,378.00
Century Equipment Company-$18,414.18
Item #2 and item #3, is to be awarded to Century Equipment, 4199 Leap Road, Hilliard, Ohio 43026 for two units at a cost of $9,324.91 each, and one unit at a cost of $6,790.69, for a total award of $25,440.51. They are a local vendor and are the lowest, responsible, responsive and best bidder for each item.
Other bidders for item two were:
Nations Rent-$9,725.00
Eagle Golf Carts-$10,601.00
Baker Vehicle Systems-$12,207.00
MH Equipment-$12,703.12
Other bidders for item three were:
Nations Rent-$7,014.00
Eagle Golf Carts-$7,985.00
Baker Vehicles Systems-$8,074.00
MH Equipment-$9,627.28
SUPPLIER: MH Equipment (14-1858601), Century Equipment (34-4478146)
Fiscal Impact: The Division of Power and Water budgeted $39,000.00 for this purchase.
$21,420.24 was expended for Personnel Carriers during 2005.
$17,850.00 was expended for Personnel Carriers during 2004.
Title
To authorize the Director of Finance and Management to establish a two (2) purchase orders for Personnel Carriers with MH Equipment and Century Equipment for the Division of Power and Water, and to authorize the expenditure of $38,502.23 from the Water System Operating Fund. ($38,502.23)
Body
WHEREAS, the Purchasing Office opened formal bids on October 26, 2006 for the purchase of Personnel Carriers for the Division of Power and Water, and
WHEREAS, the Division of Power and Water selected the lowest, responsive, and responsible, and best bidders; and
WHEREAS, this equipment will be used to transport personnel and equipment within city water treatment plants and facilities; and
WHEREAS, purchase orders will be issued in accordance with the terms, conditions and specifications of Solicitation Number: SA002216 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish purchase orders for the purchase of personnel carriers with MH Equipment Company in the amount of $13,061.72 for item #1 and Century Equipment in the amount of $25,440.51 for items #2 and #3 for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $38,502.23 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 06, Object Level Three 6651, and is to be dispersed among OCA codes as follows:
OCA Amount
602425 $13,061.72
602482 $18,649.82
602755 $6,790.69
$38,502.23
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.