Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Baumann Enterprises, Inc. in the amount of $286,800.00 to encumber funds in connection with the Dublin Avenue Control Building Demolition and Duct Project. The project will include demolition, removal & disposal of the existing Dublin Ave Control Building and construction of electrical duct banks across Spring and Long Streets from two new manholes to the Dublin Avenue substation fence. The Control Building is in need of structural repair and mechanical upgrades. The new Control Building will help provide power to the new Dublin Road Water Plant upgrade project and other downtown customers and facilities.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids October 30, 2013. These bids were received from: Baumann Enterprises - $481,500.00, Danbert, Inc. - $514,800.00, and McDaniels Construction Corporation - $753,010.90.
The lowest and best bid was from Baumann Enterprises for $481,500. The City of Columbus, Division of Power would like to award items 2, 3, 4 and 5 to Baumann Enterprises, Inc. in the amount of $ 286,800.00. Items 2, 3 and 4 would be the prices as bid. Item 5 will be 10% of item 2 only for $23,800.00. Item 1 will be non-performed.
Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $286,800.00 for building demolition and construction of electrical duct banks as directed by the Project Engineer, which will be paid from a combination from the the Electric G.O. Bonds Fund, the Electricity Build America Bonds Fund, and the Electricity Permanent Improvement Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1912001, expires: 01/20/2014, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Baumann Enterprises for the Dublin Avenue Control Building Demolition and Duct Project for the Division of Power; and to authorize the transfer of $286,800.00; to amend the 2013 Capital Improvements Budget; to authorize the expenditure of $286,800.00; and to declare an emergency. ($286,800.00)
Body
WHEREAS, three (3) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on October 30, 2013 for the construction of the Dublin Avenue Control Building Demo and Duct Project; and
WHEREAS, Baumann Enterprises, was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to demolish one Control/Switchgear Building and install necessary duct work; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund, the Electricity Build America Bonds (B.A.B.s) Fund, and the Electricity Permanent Improvement (Non-Bond) Fund for the Dublin Avenue Control Building Demo and Duct Project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund, the Electricity Build America Bonds (B.A.B.s) Fund, and the Electricity Permanent Improvement (Non-Bond) Fund to demolish one Control/Switchgear Building and install necessary duct work; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Dublin Avenue Control Building Demo and Duct Project to facilitate upgradse at the earliest possible date and for the preservation of the public health, peace, property, and safety; therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Dublin Avenue Control Building Demo and Duct Project with the lowest and best bidder, Baumann Enterprises, Inc. 4801 Chaincraft Road, Garfield Heights, Ohio 44125; in the amount of $286,800.00 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to pay up to a maximum amount of $286,800.00.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Power
Dept./Div. No.: 60-07
OL3: 6626
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
565 | Electricity Permanent Improvement (Non-Bond) Fund | 565999-100000 | Unallocated Balance Fund 565 | 052043
| $37,275.09
SECTION 3. That the City Auditor is hereby authorized to transfer $87,279.36 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6626, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670787-100000 | 553787 | Willow Creek Street Lighting | $53,509.12
670004-100127 | 534127 | Street Lighting Circuit #127 | $33,770.24
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100003 | 536803 | Dublin Ave Control Building Demo and Duct | $87,279.36
SECTION 4. That the City Auditor is hereby authorized to transfer $88,570.83 within the Electricity Build America Bonds (B.A.B.s) Fund, Fund 559, Division of Power Division 60-07, Object Level One 06, Object Level Three 6626, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670003-100006 | 559306| Livingston-Big Walnut Bridge Street Lighting | $25,250.81
670201-100000 | 559201| Dodridge Street Street Lighting | $63,320.02
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100003 | 596803 | Dublin Ave Control Building Demo and Duct | $88,570.83
SECTION 5. That the City Auditor is hereby authorized to transfer $110,949.81within the Electricity Permanent Improvement (Non-Bond) Fund, Fund 565, Division of Power Division 60-07, Object Level One 06, Object Level Three 6626, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670790-100000 | 565790| River South / Front Street | $41,850.00
671161-100000 | 565161| Children's Hospital | $16,471.86
565999-100000 | 052043| Unallocated Balance Fund 565 | $37,275.09
565100-100000 | 565100| Fulton/Fkln Cty 15 KV Relocation | $15,352.86
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100003 | 560803 | Dublin Avenue Substation Control / Switchgear Building Site Demo| $110,949.81
SECTION 6. That the 2013 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670787-100000 | Willow Creek SL | $53,509 | $0 | -$53,509
553 | 670004-100127 | Street Lighting Circuit #127 | $0 | $54,256 | +$54,256
(establish authority to match cash)
553 | 670004-100127 | Street Lighting Circuit #127 | $54,256 | $20,485 | -$33,771
559 | 670003-100006 | Livingston-Big Walnut Bridge SL | $25,251 | $0 | -$25,251
559 | 670201-100000 | Dodridge Street SL | $63,321 | $0 | -$63,321
565 | 670790-100000 | River South / Front Street | $41,850 | $0 | -$41,850
565 | 671161-100000 | Children's Hospital | $16,471 | $0 | -$16,471
565 | 565999-100000 | Unallocated Balance Fund 565 | $37,276 | $0 | -$37,276
565 | 565100-100000 | Fulton/Fkln Cty 15 KV Relocation | $15,353 | $0 | -$15,353
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670608-100003 | Dublin Avenue Control Building Demo and Duct | $0 | $87,280 | +$87,280
559 | 670608-100003 | Dublin Ave Control Building Demo and Duct | $0 | $88,571| +$88,571
565 | 670608-100003 | Dublin Ave Control Building Demo and Duct | $0 | $110,950 | +110,950
SECTION 7. That an expenditure up to $286,800.00 is hereby authorized for the Dublin Avenue Control Building Demo and Duct for Dept./Div. 60-07, Project No. 670608-100003, Object Level Three 6626, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 670608-100003 | Dublin Avenue Control Building Demo and Duct | 536803 | $87,279.36
559 | Electricity Build America Bonds (B.A.B.s) Fund | 670608-100003 | Dublin Avenue Control Building Demo and Duct | 596803 | $88,570.83
565 | Electricity Permanent Improvement (Non-Bond) Fund | 670608-100003 | Dublin Avenue Control Building Demo and Duct | 560803 | $110,949.81
SECTION 8. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.