Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with K.N.S. Services, Inc. for the purchase, installation, maintenance and repair of security cameras and related equipment for the Department of Public Utilities.
K.N.S. Services, Inc. currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. Services, Inc. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. Services, Inc. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into contract with K.N.S. Services, Inc. in accordance with the sole source procurement provisions of Columbus City Codes. No efforts were undertaken to obtain other bidders or offerors because the manufacturer, Genetec, communicated with the Department that K.N.S. Services, Inc. is the only Genetec Unified Elite integrator in the Central Ohio area.
Quotes will be provided as work is assigned.
The term of this Contract shall be for a period of one (1) year from the date of execution by the City of Columbus, with yearly renewal options for an additional three years (for a maximum contract length of four years), on a year by year basis, based on funding availability, mutual agreement by both parties, approval by ordinance of Columbus City Council, and the appropriation and certification of funds by the City Auditor. This Contract shall not automatically renew.
SUPPLIER: K.N.S. Services, Inc., Vendor Number #005443 cc expires 1/27/27
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $314,765.08 ($14,000.00 from the Sewage Operating Fund, $50,000.00 from the Electricity Operating Fund and $250,765.08 split among the Electricity, Water, Sanitary Sewer and Stormwater Operating Funds.
Title
To authorize the Director of the Department of Public Utilities to enter into contract with K.N.S. Services, Inc. for purchase, installation, maintenance and service of security cameras and related equipment in accordance with the sole source procurement provisions of Columbus City Codes; and to authorize the expenditure of $314,765.08 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($314,765.08)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with K.N.S Services, Inc. to allow for a single vendor to provide the necessary hardware, software, technical support, service and repair for camera and equipment for the security systems; and
WHEREAS, the Department of Public Utilities wishes to enter into a multi-year agreement for continuation of services for various projects; and
WHEREAS, the term of this Contract shall be for a period of one (1) year from the date of execution by the City of Columbus, with yearly renewal options for an additional three years on a year by year basis, based on funding availability, mutual agreement by both parties, approval by ordinance of Columbus City Council, and the appropriation and certification of funds by the City Auditor; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, it is necessary to authorize the expenditure of up to $314,765.08 ($14,000.00 from the Sewage Operating Fund, $50,000.00 from the Electricity Operating Fund and $250,765.08 split among the Electricity, Water, Sanitary Sewer and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to enter into a sole source contract with K.N.S. Services, Inc. for the purchase, installation, maintenance and repair of security cameras and related equipment for the Department of Public Utilities; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a contract with K.N.S. Services, Inc. for one (1) year from the date of execution by the City of Columbus, with yearly renewal options for an additional three (3) years, for the purchase, installation, maintenance and repair of security cameras and related equipment, as it is the sole provider of installation, integration, service, and support for the Genetec security surveillance system.
SECTION 2. That the expenditure of $129,232.40 in Object Class 02 Materials and Supplies and $185,532.68 in Object Class 03 Services per the accounting codes in the attachment to this Ordinance are hereby authorized.
SECTION 3. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.