Explanation
BACKGROUND: Each year, the Vital Statistics Program at Columbus Public Health offers birth certificates, death certificates and birth abstracts printed on security paper obtained solely through the Ohio Department of Health. To ensure having the inventory needed for the upcoming year, pre-ordering through the Ohio Department of Health is the mandated method of ordering the security paper for the printing of these certificates. As such, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329.
This ordinance authorizes the Director of Finance and Management, on behalf of the Board of Health, to establish a purchase order with the Ohio Department of Health in an amount not to exceed $73,470.00 for the purchase of security paper.
This ordinance is respectfully submitted as an emergency measure to ensure there are no delays in the receipt of this required security paper from the Ohio Department of Health.
FISCAL IMPACT: Monies for this purchase order were budgeted in the Health Special Revenue Fund for fiscal year 2025. This ordinance will authorize a purchase order in the amount of $73,470.00 to encumber funds for purchases of this security paper.
Title
To authorize the Director of Finance and Management to establish a purchase order with the Ohio Department of Health for the purchase of security paper for the Board of Health, in accordance with the provisions of sole source procurement of the City of Columbus Codes; to authorize the expenditure of $73,470.00 from the Health Special Revenue Fund; and to declare an emergency. ($73,470.00)
Body
WHEREAS, each year, Columbus Public Health's Vital Statistics Program offers printed birth abstracts, birth certificates and death certificates; and
WHEREAS, Columbus Public Health is in need of security paper for these prints for 2025; and
WHEREAS, Columbus Public Health needs to place a reservation directly with the Ohio Department of Health to be able to purchase the needed security paper; and
WHEREAS, this ordinance is being submitted in accordance with the provisions of sole source procurement of Chapter 329 of the Columbus City Code; and
WHEREAS, it has become necessary in the usual daily operation of the Vital Statistics Program to ensure availability of necessary security paper; and
WHEREAS, an emergency exists in the usual daily operations of the Board of Health in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with the Ohio Department of Health ensuring no delays in obtaining this required security paper; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to establish a purchase order with the Ohio Department of Health for the purchase of security paper.
SECTION 2. That the expenditure of $73,470.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 2250, per the attached accounting document.
SECTION 3. That this ordinance is being submitted in accordance with the provisions of sole source procurement of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all purchases associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.