Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for Janitorial Services for the Division of Sewerage and
Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on February 6, 2002. The low
bidder was K&M Kleening Service of Columbus, Ohio. A contract with this
entity was authorized by Ordinance No. 0375-02, passed on March 18, 2002.
The bid documents contemplated incremental funding of a multi-year contract.
It is now proposed to modify the contract with K&M Kleening Service, Inc. to
provide funds to continue services under the City's option.
C. Contract Compliance No. 020553299.
D. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of
$156,000 for FY2004.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1) Amount of Additional Funds - This Modification: $ 155,668.50.
2) Why the Need for Additional Work Could Not Be Foreseen: The need for
contract continuance via modification to provide incremental funding was
3) Why Other Procurement Processes Would Not Be in the City's Best
Interest: This modification is deemed the most feasible and reasonable
means of continuing to provide needed services.
4) How the Cost of the Modification Was Determined: The cost of this
Modification was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2001 $129,200
FY2002 148,286
FY2003 149,550
Title
To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K&M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $155,668.50 from the Sewerage System Operating Fund. ($155,668.50)
Body
WHEREAS, Ordinance No. 0375-02, passed March 18, 2002, authorized the Director of Public Utilities to enter into contract for Janitorial Services with K&M Kleening Service for the Division of Sewerage and Drainage; and,
WHEREAS, this contract was previously modified in 2003 for continuation of services; and
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with K&M Kleening Service, Inc. in order to provide for continuation of Janitorial Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL002312 with K&M Kleening Service, Inc., 2599 E. Main St., Suite 117, Columbus OH 43209, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $155,668.50, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL002312, as follows:
OCA Code Object Level 3 Amount
605030 3396 $ 25,755.16
605048 3396 28,682.60
606202 3396 66,593.94
605105 3396 8,831.96
605592 3396 4,867.72
605899 3396 10,937.12
605378 3396 10,000.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.