Explanation
Background:
Bids were received by the Recreation and Parks department on December 19, 2003, for the North Bank Park - Issue C3 Project, as follows:
Status Amount
Gaylor Electric Majority $467,347.00
Affordable Choice Majority $490,547.00
Settle Muter Electric Majority $541,850.00
Accurate Electric Majority $585,000.00
RWS Majority $920,000.00
***Jess Howard Electric Majority Withdrew Bid
***Jess Howard Electric had a low base bid of $156,577.00. Due to a mathematical error, Jess Howard has requested that their bid be withdrawn from consideration.
Project includes electrical for the North Bank Park Pavilion building, restroom facility, storage structure and related canopies. Additional electrical work for the urban park interior, the river park interior, the fountain electrical work in the river park and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The Contract Compliance Number for Gaylor Group, Inc., is #35-1636909.
A contingency amount of $47,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $2,000.00 (03-028).
Emergency action is necessary to keep project on schedule with existing and future construction projects in this riverfront area.
Fiscal Impact:
$516,347.00 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Gaylor Group, Inc., for the North Bank Park - Issue C3 Project, to authorize the expenditure of $516,347.00 from various funds, and to declare an emergency. ($516,347.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on December 19, 2003, and the contract for the North Bank Park - Issue C3 Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to ensure it be kept on schedule with existing and future construction projects in this riverfront area; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Gaylor Group, Inc., for the North Bank Park - Issue C3 Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $516,347.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund, as follows:
Fund Dept. Object OCA
Type No. Fund Grant No. Grant Name Level 3 Code Amount
Grant 51-01 286 510206 Spring & Long 6621 510206 $514,347.00
Park Development
Grant 51-01 286 510206 Spring & Long 6680 510206 $ 2,000.00
Park Development
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $47,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.