Explanation
The Refuse Collection Division utilizes 90-gallon containers in its mechanized collection system. These containers are distributed to new residences and are also used for replacement and in-fill purposes. The division also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Finance Director to establish a purchase order for the purchase of 90-gallon refuse containers and container parts for the Refuse Collection Division per the terms and conditions of an existing citywide contract as follows:
Toter, Incorporated (contract #FL001039 expiring February 28, 2006) (total $345,000.00)
Quantity and Item Purchased / Extended Cost
7,900 (more or less) 90-gallon containers / $333,775.00
[lot] 90-gallon container lids, wheel sets, fasteners, etcetera (more or less) / $11,225.00
Toter, Incorporated's contract compliance number is 56-1362422 and expires January 16, 2007.
This ordinance has been submitted as an emergency in order to ensure an interrupted supply of these containers. An adequate supply of containers is necessary to supply new home construction as well as to replace containers that may have been damaged or worn out.
Fiscal Impact: The Refuse Collection Division budgeted $10.1 million in the 2004 Capital Improvements Budget for refuse collection vehicles and containers. All of these funds are either expended or encumbered. This expense can be accommodated within the 1995, 1999 Voted Refuse Collection Fund, mechanized collection project, by appropriating and transferring $345,000.00 within the Special Income Tax Fund. This funding method is a temporary measure and this amount will be restored to the Special Income Tax Fund subsequent to the next note/bond sale for refuse collection equipment.
Title
To amend the 2004 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $345,000.00 from the Special Income Tax Fund to the 1995, 1999 Voted Refuse Collection Fund; to authorize the Finance Director to establish a purchase order with Toter, Incorporated, for the purchase of 90-gallon mechanized collection containers and container parts for the Refuse Collection Division per the terms and conditions of an existing citywide contract and to authorize the expenditure of $345,000.00 or so much thereof as may be needed from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($345,000.00)
Body
WHEREAS, the Refuse Collection Division has determined the need for additional 90-gallon refuse collection containers and container parts for use in its operations; and
WHEREAS, the 2004 Capital Improvements Budget must be amended; and
WHEREAS, a citywide term contract with Toter, Incorporated, exists for the purchase of said needed containers and container parts; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection whereby it is necessary to amend the 2004 Capital Improvements Budget and to purchase additional 90-gallon containers and parts to ensure an uninterrupted supply of these containers for new customers and to replace broken or worn out containers thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be amended as follows:
Public Service / Refuse Collection
Project / Current CIB Amount /Amendment Amount / CIB as Amended
Mechanized Collection Equipment / $11,527,560 / $345,000 / $11,872,560
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $345,000.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the 1995, 1999 Voted Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $345,000.00 is hereby appropriated within Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644419 and Project 520001 to purchase ninety-gallon containers, lids, and parts for the Refuse Collection Division.
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 7. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 8. That the Finance Director be and hereby is authorized to establish a purchase order in the amount of $345,000.00 with Toter, Incorporated, 841 Meacham Road, Statesville, North Carolina 28677 for the purchase of 7,900 (more or less) 90-gallon containers ($42.25 each), 90-gallon container lids and miscellaneous parts in accordance with the terms and conditions of universal term contract FL001039 established for this purpose.
SECTION 9. That to pay the cost of the aforementioned purchase orders, the expenditure of $345,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Public Service Department, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA code 644419 and Project 520001.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is here declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.