Explanation
BACKGROUND: For the option to establish a Universal Term Contract UTC to purchase composting bulking materials (woodchips) for the Division of Sewerage and Drainage. These materials are used to compost sewage sludge at the Compost facility.
The term of the proposed option contracts is one (1) year, and will be in effect from the date of execution by the City to and including November 30, 2010, with renewal option for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on August 20, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003294. Thirteen (13) bids were solicited (F1-0, MBR-0, MIA-2). Five (5) bids were received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:
Edwards Landclearing: CC#34-1112541 (Expires 08-19-11)
Kurtz Brothers Central Ohio: CC#20-3524137 (Expires 12-12-10)
Ohio Mulch Supply: CC#31-1120540 (Expires 08-14-11)
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into three (3) contracts for the option to purchase Composting Bulking Material (Woodchips) with Edwards Landclearing, Kurtz Brothers Central Ohio and Ohio Mulch Supply to authorize the expenditure of three (3) dollars to establish these contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 20, 2009, and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these composting bulking materials (woodchips) are used to compost sewage sludge at the Compost facility, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage Division in that it is immediately necessary to enter into a contract for the option to purchase composting bulking materials (woodchips), thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract(s) for the option to purchase composting bulking materials (woodchips) for the term ending November 30, 2010, with the option to renew for one (1) additional year subject to mutual agreement in accordance with SA003294 as follows:
Edwards Landclearing, Item 1: $1.00
Kurtz Brothers Central Ohio, Item 2: $1.00
Ohio Mulch Supply, Item 3: $1.00
SECTION 2: That the expenditure of $3.00 is hereby authorized from Mail, Print Services & UTC Account, Organizational Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3: That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.