Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Roadway Improvements - 2010-2012 General Engineering Contract with Crawford, Murphy & Tilly in the amount up to $230,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. This contract has been used for quick response design services.
Work to be performed as part of this modification include, but is not limited to, completion of design of sidewalk on Smoky Row Road from Hard Road to Smoky View Boulevard and design of sidewalks on Livingston Avenue from Lattimer Drive to Woodcrest Road.
Original contract amount: $200,000.00 (Ordinance 1371-2010, EL011068)
Modification one amount: $180,231.00 (Ordinance 1314-2011, EL012225)
Modification two amount: $230,000.00
The total contract amount including this modification is $610,231.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against with Crawford, Murphy & Tilly.
2. CONTRACT COMPLIANCE
The contract compliance number for Crawford, Murphy & Tilly, is 370844662 and expires12/1/13.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
4. FISCAL IMPACT
Funds in the amount of $230,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service through savings in other Pedestrian Safety Projects. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to execute a professional service contract modification with Crawford, Murphy & Tilly for the Roadway Improvements - 2010-2012 General Engineering contract; to authorize the expenditure of up $230,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($230,000.00)
Body
WHEREAS, ordinance 1371-2010 authorized the Director of Public Service to enter into contract for the Roadway Improvements - 2010-2012 General Engineering contract with Crawford, Murphy & Tilly; and
WHEREAS, ordinance 1314-20111 authorized the Director of Public Service to modify a contract for the Roadway Improvements - 2010-2012 General Engineering contract with Crawford, Murphy & Tilly; and
WHEREAS, the Director of Public Service has identified the need to modify this contract with Crawford, Murphy & Tilly for the design of, but not limited to, sidewalks on Smoky Row Road from Hard Road to Smoky View Boulevard Livingston Avenue from Lattimer Drive to Woodcrest Road; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the design services contract should be modified immediately in order to design needed sidewalks to provide for maximum levels of pedestrian safety within the project area, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE CONCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590105-100051 / Ped Safety Imp - Henderson Rd - Olentangy to West of Kenny (Voted Carryover) / $0.00 / $10,809.00 / $10,809.00 (cancellation)
704 / 590105-100006 / Ped Safety Imp - Sidewalk Program Construction (Voted Carryover) / $73,227.00 / ($45,514.00) / $27,713.00
704 / 590105-100039 / Ped Safety Imp - Weinland Park Community Mobility Plan (Voted Carryover) / $125,000.00 / ($100,000.00) / $25,000.00
704 / 590105-100051 / Ped Safety Imp - Henderson Rd - Olentangy to West of Kenny (Voted Carryover) / $10,809.00 / ($10,809.00) / $0.00
704 / 590105-100053 / Ped Safety Imp - Mt. Vernon-Weber Rd-Kenny Rd Sidewalks (Voted Carryover) / $20,998.00 / ($20,998.00) / $0.00
704 / 590105-100058 / Ped Safety Imp - Franklinton RR Sidewalk (Voted Carryover) / $30,029.00 / ($30,029.00) / $0.00
704 / 590105-100062 / Ped Safety Imp - North Broadway Sidewalks (Voted Carryover) / $22,654.00 / ($22,654.00) / $0.00
704 / 590105-100068 / Smoky Row Sidewalks - Hard Road to Smoky View (Voted Carryover) / $0.00 / $110,000.00 / $110,000.00
704 / 590105-100078 / Ped Safety Imp - Livingston Ave-Woodcrest to Lattimer (Voted Carryover) / $0.00 / $120,000.00 / $120,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100006 / Ped Safety Imp - Sidewalk Program Construction / 06-6600 / 710506 / $45,513.10
704 / 590105- 100039 / Ped Safety Imp - Weinland Park Community Mobility / 06-6600 / 740539 / $100,000.00
704 / 590105-100051 / Ped Safety Imp - Henderson Rd - Olentangy to West of Kenny / 06-6600 / 710551 / $10,808.06
704 / 590105-100053 / Ped Safety Imp - Mt. Vernon-Weber Rd-Kenny Rd Sidewalks / 06-6600 / 740553 / $20,997.42
704 / 590105-100058 / Ped Safety Imp - Franklinton RR Sidewalk / 06-6600 / 740558 / $30,028.42
704 / 590105-100062 / Ped Safety Imp - North Broadway Sidewalks / 06-6600 / 710562 / $22,653.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100068 / Smoky Row Sidewalks - Hard Road to Smoky View. / 06-6600 / 710568 / $110,000.00
704 / 590105-100078 / Ped Safety Imp - Living. Ave-Woodcrest to Lattimer. / 06-6600 / 740578 / $120,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification with Crawford, Murphy & Tilly, 8101 North High Street, Suite 150, Columbus, OH, 43235, in an amount up to $230,000.00 for engineering services associated with the Roadway Improvements - 2010-2012 General Engineering contract.
SECTION 4. That for the purpose of paying the cost of the contract the sum of $230,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100068 / Smoky Row Sidewalks - Hard Road to Smoky View. / 06-6682 / 710568 / $110,000.00
704 / 590105-100078 / Ped Safety Imp - Living. Ave-Woodcrest to Lattimer. / 06-6682 / 740578 / $120,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.