Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with IRST for the purchase of a SPCC Barrier Boom System for the Department of Public Utilities, Division of Power and Water (Power) that will be installed in trenches to catch oil that may leak from transformers and mitigate the chances of the oil getting into the ground The system will be installed by the employees of the division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003677). One (1) bid was received and opened on September 2, 2010. The bid received from IRST met specifications and an award is recommended in the amount of $60,144.00 as the lowest responsive, responsible and best bidder. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved Findings for Recovery Certified Search.
SUPPLIER: IRST, Contact Compliance Number 61-1373944, expires 11/11/2011. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: There is sufficient cash and authority within the Electric Build America Bonds Fund for this purchase.
Title
To authorize the Director of Finance and Management to enter into a contract with IRST for the purchase of a SPCC Barrier Boom System for the Department of Public Utilities, Division of Power and Water (Power) and to authorize the expenditure of $60,144.00 from the Electric Build America Bonds Fund. ($60,144.00)
Body
WHEREAS, a SPCC Barrier Boom System is needed by the Department of Public Utilities, Division of Power and Water (Power) to be installed in trenches to trap oil from leaking into the transformer yard; and
WHEREAS, the Purchasing Office opened formal bids on September 2, 2010 for the purchase of a SPCC Barrier Boom System; and
WHEREAS, the Division of Power and Water (Power) recommends an award to be made to the lowest, responsive and responsible bidder, IRST; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number SA003677 on file in the Purchasing office; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Electric Build America Bonds Fund for a SPCC Barrier Boom System; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with IRST for the purchase of a SPCC Barrier Boom System in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $60,144.00, or so much thereof as may be needed, be and the same hereby is authorized from the Electric Build America Bonds Fund, Fund No. 559, Division No. 60-07, Project 670608-100000, OCA 559608, Object Level One 06, Object Level Three 6621.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.