Explanation
BACKGROUND: The Division of Police needs to purchase six (6) 2010 Chevrolet Tahoe, Police Pursuit Vehicles from a State of Ohio contract to replace four vehicles in the canine unit and to replace two vehicles for Patrol Lieutenants. The four canine units will be used by the Police Canine unit and will replace four vehicles that are nearly ten years old. These four units will complete the upgrade of the canine vehicles that was started in 2007. The remaining two Tahoes will be used to replace one vehicle that was damaged beyond repair in a vehicle accident and the second vehicle will replace an automobile. Fleet Management, the Purchasing Office and the Safety Director's office have approved this purchase. A bid advertisement will be conducted in the near future to out-fit the Chevrolet Tahoes with the compartment for the Police canines.
Bid Information: The State of Ohio established contract RS901410, which expires 10/31/10 and is an Ohio DAS Cooperative Purchasing contract. City Ordinance #582-87 authorizes its use by City agencies. This contract is with Whiteside Chevrolet, GMC Truck Inc. Pricing was confirmed by the Division of Police with representatives from Whiteside Chevrolet.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 341398756 expires on 3-1-12.
Emergency Designation: Emergency legislation is needed to expedite the acquisition of the Chevrolet Tahoes so that the vehicles can be ordered prior to the manufacturer's cut-off date.
FISCAL IMPACT: This ordinance authorizes an expenditure of $144,689.64 from the General Permanent Improvement funds for the purchase of six (6) Chevrolet Tahoe vehicles from Whiteside Chevrolet, GMC Truck. There is no financial impact on the General Fund operating budget for this purchase. Ordinance 0795-2007 authorized the purchase of five Canine units in 2007 in the amount of $214,995.00.
Title
To authorize and direct the Finance and Management Director to contract for the purchase of Tahoes from Whiteside Chevrolet for the Division of Police, to authorize the expenditure of $144,689.64 from the General Permanent Improvement Fund; and to declare an emergency. ($144,689.64)
Body
WHEREAS, the Division of Police needs to purchase six (6) 2010 Chevrolet Tahoes for replacements for the Canine Unit and the Patrol Lieutenant's vehicles; and
WHEREAS, there is a State of Ohio DAS Cooperative contract for purchase of these vehicles with Whiteside Chevrolet; and
WHEREAS, this purchase will be made with General Permanent Improvement funds; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these vehicles based on the manufacturer cut-off timeline for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Whiteside Chevrolet for the purchase of six (6) Chevrolet Tahoes in accordance with The State of Ohio contract RS901410 as authorized by City ordinance #582-87.
SECTION 2. That the expenditure of $144,689.64, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 748 | OBJ LEV 1 06 | OBJ LEV 3 6652 | OCA 748035 | PROJECT 330035-100000.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.