Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with GPD Group through the RFP process in an amount of up to $300,000.00 for the Bridge Rehabilitation - General Engineering 2018 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete work on its capital improvement projects related to bridge work.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering 2018 contract. The project was formally advertised on the Vendor Services web site from August 7, 2018, to August 30, 2018. The City received nine (9) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 10, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
2LMN Columbus, OH MBE
American Structurepoint Columbus, OH MAJ
Carpenter Marty Transportation Columbus, OH MAJ
E.L. Robinson Engineering of Ohio Co. Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
Gannett Fleming Columbus, OH MAJ
GPD Group Columbus, OH MAJ
Johnson, Mirmiran & Thompson, Inc. Columbus, OH MAJ
Resource International, Inc. Columbus, OH FBE
GPD Group was scored the highest by the evaluation committee and will be awarded the Bridge Rehabilitation - General Engineering 2018 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group.
2. CONTRACT COMPLIANCE
GPD Group’s contract compliance number is CC006560 and expires 6/29/2019.
3. FISCAL IMPACT
Funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P530301 (Bridge Rehabilitation), Voted 2016 Debt SIT Supported. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the bridge projects in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with GPD Group for the Bridge Rehabilitation - General Engineering 2018 project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide additional resources to perform various professional engineering, survey, and technical expertise for the Department of Public Service to implement bridge projects; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering 2018 project; and
WHEREAS, GPD Group submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with GPD Group for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P530301 (Bridge Rehabilitation); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with GPD Group to complete bridge projects in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301 - 100018 / Bridge Rehabilitation - General Engineering Bridges (Voted 2016 Debt SIT Supported) / $300,000.00 / ($300,000.00) / $0.00
7704 / P530301 - 982018 / Bridge Rehabilitation - General Engineering 2018 (Voted 2016 Debt SIT Supported) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with GPD Group at 1801 Watermark Drive, Suite 210, Columbus, Ohio, 43215, for the Bridge Rehabilitation - General Engineering 2018 project in an amount up to $300,000.00.
SECTION 3. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways), Dept-Div 5911 (Infrastructure Management), Project P530301-982018 (Bridge Rehabilitation - General Engineering 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.