Explanation
Background: The Transportation Division is responsible for road maintenance and snow and ice removal throughout the City of Columbus' roadway system. To accomplish this mission the division is renovating its Central Outpost located at 650 West Nationwide Boulevard. This outpost will be used to provide better service to the downtown area.
Parts of this renovation include the supply/installation of fencing, gas pump system components, computers and computer parts, fiber optic cable and radios. Also, some electrical and plumbing contractor expenses for this renovation that were originally paid from division operating funds can and should be reimbursed from the capital improvement funds established for this purpose.
This ordinance provides for the procurement of the various renovation components and a fund reimbursement.
Bids for fencing to ensure the security of the facility were advertised in the City Bulletin and were received by the Purchasing Office on November 8, 2004 for Bid RP016391 as follows:
Vendor / Bid Amount / Vendor Status
Gateway Fence Company / $12,267.04 / Majority
Daniel Haupt / $13,125.00 / Majority
Bowden Fence Company / $13,853.00 / Majority
Able Contracting Group, Incorporated / $13,880.00 / Majority
Paul Peterson Company / $15,499.00 / Majority
Gateway Fence Company was judged to be the lowest, best, most responsive and most responsible bidder. The Transportation Division recommends that the contract be awarded to Gateway Fence Company, contract compliance #20-1540114, for fencing for $12,267.04 in accordance with their bid proposal.
The division will dispense fuel into city vehicles from this location. Fuel usage is tracked by means of the Gas Boy pumping and monitoring equipment that is regionally supplied and serviced by C.H. Bradshaw Company, contract compliance #31-0989631. Bradshaw has quoted the division an amount of $9,680.00 to provide the necessary Gas Boy components that compose the essence of the new fueling system being installed here.
To ensure proper communications and the efficient processing of information at the renovated outpost it is necessary to procure computers and provide connectivity to the city intranet. To accomplish this the division desires to purchase computers and system components totaling $14,934.00 under city-wide universal term contract FL001696 with Resource One, contract compliance number 31-1419297, that has been established by the Purchasing Office. An additional $5,000.00 is authorized for miscellaneous computer parts bid through the Purchasing Office.
To ensure proper communications and the efficient processing of information at the renovated outpost it is necessary to provide fiber optic connectivity. Fiber optic cable must be run from 640 Nationwide Boulevard to 650 Nationwide Boulevard. Bids were solicited and received by the Technology Department as follows:
Vendor / Bid Amount / Vendor Status
Gudenkauf Corporation / $3,800.00 / Majority
Jess Howard Electric Company / $5,900.00 / Majority
Gudenkauf Corporation, contract compliance number 31-0908234, met specifications as the lowest, best, most responsive and most responsible bidder. The Transportation Division recommends that the contract be awarded to the Gudenkauf Corporation for $3,800.00 for the installation of fiber optic cable in accordance with their bid proposal.
The Transportation Division employs an extensive and varied fleet of vehicles. It is necessary to equip this facility with radios to facilitate communication with these vehicles in order to maximize utility of this fleet. This enables greater coordination of fleet units by enhancing the ability of supervisors to dispatch vehicles to needed locations at a moment's notice and is of particular importance during periods of emergency street repair and snow and ice removal operations.
This legislation will authorize the division to purchase radio equipment totaling $7,500.00 per the terms and conditions of city-wide universal term contract FL000799 with Motorola, Incorporated, contract compliance number 36-1115800, that has been established by the Purchasing Office.
The division provided for electrical and plumbing change orders necessary for the renovation's timely completion by expending operating fund money from its Street Construction, Maintenance and Repair Fund to two contractors, R. R. Kinsey Company ($19,590.00) and Enviro-Flow ($1,380.00). These expenses can be capitalized and this legislation reimburses $20,970.00 to the Street Construction, Maintenance and Repair Fund for this purpose.
Finally, Transportation force account resources were used to conduct topographic survey and concrete testing work in connection with the facility's renovation at an expense of $1,042.50. This expense can also be capitalized and this legislation reimburses this amount to the Development Services Fund.
Emergency action is requested for this legislation to provide for the completion of the Central Outpost at the earliest possible date such that it is available for the 2004-2005 winter season.
Fiscal Impact: The Transportation Division budgeted $500,000 for renovation of the Central (Downtown) Outpost at 650 West Nationwide Boulevard in the 2004 Capital Improvements Budget. To date, Council has authorized $278,526.25 for the renovation. This ordinance authorizes an additional $75,193.54.
Title
To authorize the Finance Director to enter into various contracts and to authorize the Public Service Director to incur various expenses associated with the renovation of the Transportation Division's Central Outpost at 650 West Nationwide Boulevard; to authorize the expenditure of $75,193.54 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($75,193.54)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal operations throughout the City of Columbus' roadway system; and
WHEREAS, the Transportation Division is renovating its Central Outpost; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to authorize these purchases and expenditures to provide for the completion of the Central Outpost at the earliest possible date such that it is available for the 2004-2005 winter season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to enter into a contract with Gateway Fence Company, 2890 Lazar Road, Grove City, Ohio 43123, in the amount of $12,267.04 for the purchase and installation of fencing in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the Finance Director be and hereby is authorized to enter into a contract with C. H. Bradshaw Company, 2004 Hendrix Drive, Grove City, Ohio 43123, in the amount of $9,680.00 for the purchase and installation Gas Boy fuel pumping and monitoring equipment in accordance with the specifications on file in the Purchasing Office.
SECTION 3. That the Finance Director be and hereby is authorized to issue a purchase order for $14,934.00 for the procurement of computers and computer system components from Resource One, 1159 Dublin Road, Columbus, Ohio 43215, in accordance with the specifications of the city-wide universal term contract on file in the Purchasing Office.
SECTION 4. That the Finance Director be and hereby is authorized to expend $5,000.00 or so much thereof as may be needed with yet-to-be-determined vendor(s) for miscellaneous computer components and parts per the competitive procurement process administered by the Purchasing Office for Requisition #RP016605.
SECTION 5. That the Finance Director be and hereby is authorized to issue a purchase order for $3,800.00 for the installation of fiber optic cable by the Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, Ohio 43204, in accordance with their bid proposal on file with the Technology Department.
SECTION 6. That the Finance Director be and hereby is authorized to issue a purchase order for $7,500.00 for the procurement of radio equipment from Motorola, Incorporated, 5671 Wilcox Road, Dublin, Ohio 43016, in accordance with the specifications of the city-wide universal term contract on file in the Purchasing Office.
SECTION 7. That the Public Service Director be and hereby is authorized to reimburse $20,970.00 to the Street Construction, Maintenance and Repair Fund for last minute electrical and plumbing change orders necessary for the renovation's timely completion that were executed with two contractors, R. R. Kinsey Company ($19,590.00) and Enviro-Flow ($1,380.00), respectively.
SECTION 8. That the Public Service Director be and hereby is authorized to reimburse the Development Services Fund $1,042.50 for topographic survey and concrete testing work in connection with the facility's renovation that was performed by force account personnel.
SECTION 9. That the sum of $75,193.54 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 644385 and Project 590130.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.