Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B project and to provide payment for construction administration and inspection services.
The Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B project consists of the reconstruction of 900' of the two alleys immediately north and south of 11th Avenue between 4th Street and Grant Avenue, the construction of a new 12" waterline on 11th Avenue, and abandoning the existing waterline in the northern alley.
The estimated Notice to Proceed date is November 19, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids (all majority) were received on October 1, 2013, and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Thompson Excavation, Ltd. $624,400.21 Carroll, OH Majority
Nickolas Savko & Sons, Inc. $818,256.87 Columbus, OH Majority
Complete General Construction Co. $1,001,909.54 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $1,054,879.47 Columbus, OH Majority
Award is to be made to Thompson Excavation, Ltd., as the lowest, responsive, responsible and best bidder. The contract amount will be $624,400.21. The amount for construction administration and inspection services will be $62,440.02.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Thompson Excavation, Ltd.
2. CONTRACT COMPLIANCE
The contract compliance number for Thompson Excavation, Ltd., is 522451675 and expires 5/9/15.
3. FISCAL IMPACT
Funds in the amount of $686,840.23 are available for this project in the Streets and Highways G.O. Bonds Fund within the Department of Public Service. Amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved economic developments to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Thompson Excavation, Ltd., for the Miscellaneous Economic Development - Weinland Park Phase 3B project; to authorize the expenditure of up to $686,840.23 from the Streets and Highways Bond Fund; and to declare an emergency. ($686,840.23)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B project; and
WHEREAS, this project consists of the reconstruction of 900' of the two alleys immediately north and south of 11th Avenue between 4th Street and Grant Avenue, the construction of a new 12" waterline on 11th Avenue, and abandoning the existing waterline in the northern alley; and
WHEREAS, Thompson Excavation, Ltd. will be awarded the contract for Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 440104-100002 / Miscellaneous Economic Development - Cols Coated (Voted 2008 Debt SIT Supported) / $2,064,243.00 / ($686,841.00) / $1,377,402.00
704 / 440104-100012 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B (Voted 2008 Debt SIT Supported) / $0.00 / $686,841.00 / $686,841.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100002 / Miscellaneous Economic Development - Cols Coated / 06-6600 / 592104 / $686,841.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100012 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6600 / 710412 / $686,841.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Thompson Excavation, Ltd., 6182 Winchester Road, Carroll, Ohio, 43112, for the construction of the Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B project in the amount of $624,400.21 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $62,440.02.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $686,840.23 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G. O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100012 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6631 / 710412 / $624,400.21
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100012 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6687 / 710412 / $62,440.02
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.