Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with for the construction of the Columbus Housing Initiatives - The Charles Roadway Improvements project.
Work in this project includes the improvement of the streetscape at the Southeast corner of North 17th Avenue and East Long Street by replacing existing sidewalk, adding trees, installing curb ramps, and making improvements to the existing traffic signal.
155 feet of 8.6 foot wide sidewalk will be added to North 17th Avenue and 131 feet of 10.3 foot wide sidewalk will be constructed on East Long Street. 2 ADA ramps will be added or reconstructed in this project. There is 1 bus stop and 1 transit route within the limits of this project. This project complies with the recommendation of the Pedestrian Thoroughfare Plan because it constructs curb ramps and new sidewalks. Pedestrian generators and destinations impacting the proposed project include a new mixed-use building at the intersection.
The estimated Notice to Proceed date is June 6, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 4 bids were received on April 19, 2012 (4 majority) and tabulated on April 20, 2012 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Chemcote, Inc. $80,981.32 Dublin, OH Majority
Decker Construction, Inc. $88,803.41 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $89,677.80 Gahanna, OH Majority
G&G Cement Contractors $104,260.50 Columbus, OH Majority
Award is to be made to Chemcote, Inc. as the lowest responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Chemcote, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Chemcote, Inc. is 311145593 and expires 6/8/12.
3. FISCAL IMPACT
Development Department funding for this project is available within the Streets and Highways G.O. Bonds Fund. A C.I.B. amendment is necessary to establish funding in the correct project detail for this project.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the sidewalks to be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with Chemcote, Inc. and to provide for the payment of construction administration and inspection services, in connection with the Columbus Housing Initiatives - The Charles Roadway Improvements project; to amend the 2012 Capital Improvements Budget; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $97,177.58 from the Streets and Highways G.O. Bonds Fund for the Development Department; and to declare an emergency. ($97,177.58)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Columbus Housing Initiatives - The Charles Roadway Improvements project; and
WHEREAS, this project consists of the improvement of the streetscape at the Southeast corner of North 17th Avenue and East Long Street by replacing existing sidewalk, adding trees, installing curb ramps, and making improvements to the existing traffic signal; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in order to maintain the project schedule and provide the sidewalks planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Chemcote, Inc, 7599 Fishel Drive North, Dublin, OH, 43016 for the construction of the Columbus Housing Initiatives - The Charles Roadway Improvements project in the amount of $80,981.32 or so much thereof as may be needed, for the Development Department in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $16,196.26.
SECTION 2. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund / Project No. / Project Name / Current Authority / Revised Authority / Change
704 / 530303-100000 / Columbus Housing Initiatives (Voted Carryover) / $373,049.00 / ($97,178.00) / $275,871.00
704 / 530303-100001 / Columbus Housing Initiatives-The Charles Roadway Improvements (Voted Carryover) / $0.00 / $97,178.00 / $97,178.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follow:
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530303-100000 / Columbus Housing Initiatives / 06-6600 / 591145 / $97,177.58
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530303-100001 / Columbus Housing Initiatives-The Charles Roadway Improvements / 06-6600 / 743031 / $97,177.58
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $97,177.58 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704, Dept.-Div. 44-01, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530303-100001 / Columbus Housing Initiatives-The Charles Roadway Improvements / 06-6621 / 743031 / $97,177.58
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.