Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Diesel Powered 14’ Step Van. The step van will be used by the Water Meter Shop primarily by meter repair crews assigned to transport employees, tools, materials, and equipment needed to test, repair, and replace commercial meters.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA005954). Forty-Three (43) vendors (41 MAJ, 1 MBR, 1 M1A) were solicited and one (1) bid (MAJ) was received and opened on August 13, 2015. The Division of Water recommends the award be made to FYDA Freightliner Columbus, Inc. as the lowest responsive and responsible and best bidder in the amount of $105,198.00. This purchase was approved by Fleet Management on May 28, 2015. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates “Clean Burn” technology. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., 31-0789102 expires 7/15/16
FISCAL IMPACT: $160,000.00 is budgeted for this purchase.
$212,310.00 was expended for a similar purchase in 2014.
$0.00 was expended for a similar purchase in 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Diesel Powered 14’ Step Van for the Division of Water and to authorize the expenditure of $105,198.00 from the Water Operating Fund. ($105,198.00)
Body
WHEREAS, the purchase of a Diesel Powered 14’ Step Van for the Division of Water will be used by the Water Meter Shop and used primarily by meter repair crews assigned to transport employees, tools, materials, and equipment needed to test, repair, and replace commercial meters; and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005954 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd., Columbus, Ohio 43228 for the purchase of Diesel Powered 14’ Step Van for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $105,198.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-09, Water Operating Fund 600, OCA 602672, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.