Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the City to enter into a contract in an amount up to $3,021,224.50 for the Resurfacing 2007 Project 2 project and to pay construction inspection costs up to $369,688.00. This improvement consists of planing, asphalt overlay, concrete curb ramps, speed humps, a traffic circle and such other work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is August 20, 2007. This project has been given 150 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Twelve bidders/suppliers were solicited (11 majority, 1 minority) and Three (3) bids were received (3 majority, 0 minority) and tabulated on June 29, 2007 as follows:
Shelly and Sands, Inc. |
$3,021,224.50 |
Decker Construction Company |
$3,162,121.62 |
Kokosing Construction, Inc. |
$3,191,496.34 |
Award is to be made to Shelly and Sands, Inc. c.c. # 31-4351261(expiring April 14, 2008), as the lowest, best, most responsive and responsible bidder.
Emergency action is requested so that construction may begin on or around August 20, 2007.
Fiscal Impact: Funding for this project in the amount of $3,390,912.50 is budgeted within the Transportation Division as part of the 2007 Capital Improvement Budget and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund.
Title
To amend the 2007 Capital Improvement Budget; to authorize the City Auditor to transfer $3,390,912.50 between projects within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter into a contract with Shelly and Sands, Incorporated, for the Resurfacing 2007 Project 2 project; to authorize the expenditure of $3,390,912.50 from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($3,390,912.50)
Body
WHEREAS, bids were received on June 28, 2007, and tabulated on June 29, 2007, for the Resurfacing 2007 Project 2 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it necessary to amend the 2007 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Shelly and Sands, P.O. Box 2469, 1515 Harmon Avenue, Columbus, Ohio 43216, for the construction of the Resurfacing 2007 Project 2 in the amount of $3,021,224.50, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $369,688.00.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
540007 / Traffic Signal Installation (Carryover) / $1,180,020.00 (Carryover) / ($504,839.00) (Carryover) / $675,481.00 (Carryover)
590889 / SSI-OTMP (Carryover) / $900,000.00 (Carryover) / ($650,829.00) (Carryover) / $249,171.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $5,977,085.00 (Carryover) / ($675,060.00) (Carryover) / $5,302,025.00 (Carryover)
540005 / School Flashers (Carryover) / $249,000.00 (Carryover) / ($249,000.00) (Carryover) / $0 (Carryover)
540003 / Computerized Signals (Carryover) /$100,000.00 (Carryover) / ($100,000.00) (Carryover) / $0 (Carryover)
530303 / Columbus Housing Initiatives (Carryover) / $1,303,600.00 (Carryover) / ($150,000.00) (Carryover) / $1,153,600.00 (Carryover)
590130 / Facilities (Carryover) / $461,187.00 (Carryover) / ($139,382.00) (Carryover) / $321,805.00 (Carryover)
530020 / Street Equipment (Carryover) / $2,076,869.00 (Carryover) / ($102,774.00) (Carryover) / $1,974,095 (Carryover)
530052 / Morse Road (Carryover) / $146,362 (Carryover) / (16,283.00) (Carryover) / $130,079.00 (Carryover)
590105 / Pedestrian Safety (Carryover) / $3,822,621.00 (Carryover) / ($802,750.00) (Carryover) / $3,019,871.00 (Carryover)
530282 / Resurfacing (Carryover) / $8,538,737.00 (Carryover) / $3,390,917.00 (Carryover) / $11,929,654.00 (Carryover)
SECTION 3. That the Transfer of funds within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
540007 / Traffic Signal Installation / 06/6600 / 644385 / $504,838.58
590889 / SSI-OTMP / 06/6600 / 644385 / $650,828.13
530161 / Roadway Improvements / 06/6600 / 644385 / $675,059.62
540005 / School Flashers / 06/6600 / 644385 / $249,000.00
540003 / Computerized Signals / 06/6600 / 644385 / $100,000.00
530303 / Columbus Housing Initiatives / 06/6600 /644385 / $150,000.00
590130 / Facilities / 06/6600 /644385 / $139,381.71
530020 / Street Equipment / 06/6600 /644385 / $102,773.06
530052 / Morse Road / 06/6600 /644385 / $16,282.06
590105 / Pedestrian Safety / 06/6600 / 644385 / $802,749.34
TOTAL TRANSFER FROM: $3,390,912.50
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530282 / Resurfacing / 06/6600 / 644385 / $3,390,912.50
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $3,390,912.50 or so much thereof as may be needed, is hereby authorized to be expended for the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object level 01/03 codes 06/6631 and project 530282.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.