Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Phillip Markwood Architects, Inc. for professional architectural and engineering consulting services at 757 Carolyn Avenue and 750 Piedmont Avenue.
The work shall include: professional architectural engineering and interior design services to produce a complete set of bid documents for the renovation of 757 Carolyn Avenue and 750 Piedmont Avenue. These buildings are being renovated to house numerous City offices. The renovations will bring about better space utilization to City personnel and energy conservation. The Carolyn Avenue building is two stories enclosing approximately 65,000 square feet; while the Piedmont building is one story enclosing approximately 53,000 square feet.
The Office of Construction Management solicited Requests for Statements of Qualifications, due on May 26, 2010. The City received fourteen (14) proposals from the following firms (1 *FBE, 1 ^MBE): Phillip Markwood Architects, Inc., ^Harris Design Group, Mull & Weithman, JL Bender Inc. Architects and Planners, Bird Houk Associates, Inc., MA, Miller Watson, Feinkopf, *Prime Engineering & Architecture, Inc., Braun & Steidl, Star Consulting, Louis Perry, and Hardlines.
Emergency action is requested so that needed designs and renovations within 757 Carolyn Avenue and 750 Piedmont Avenue may be accomplished as quickly as possible, to meet the operational needs of the City.
Phillip Markwood Architects, Inc. Contract Compliance No. 31-0827198, expiration date April 8, 2012.
Fiscal Impact: This project is funded in the 2010 Capital Improvements Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $600,000.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed. This legislation authorizes the expenditure of $600,000.00 or so much thereof, as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Phillip Markwood Architects, Inc. for professional architectural and engineering consulting services at 757 Carolyn Avenue and 750 Piedmont Avenue; to authorize and direct the City Auditor to transfer $600,000.00 from the Special Income Tax Fund to the Construction Management Capital Improvement Fund; to authorize the appropriation of said funds to the Construction Management Capital Improvement Fund; to authorize the expenditure of $600,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional architectural engineering and interior design services to produce a complete set of bid documents for the renovation of 757 Carolyn Avenue and 750 Piedmont Avenue; and
WHEREAS, Requests for Statements of Qualifications were solicited and the City received fourteen proposals; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to the this project; and
WHEREAS, $300,000.00 of these funds will be transferred to the Carolyn Avenue Transportation and Housing Project and the remaining $300,000.00 will be transferred to the Piedmont Avenue One Stop Shop Project to reflect expenditures in the appropriate projects; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations the City will issue to finance this contract is presently not to exceed $600,000.00; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as define in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project"); and.
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Phillip Markwood Architects, Inc. for professional architectural and engineering consulting services at 757 Carolyn Avenue and 750 Piedmont Avenue so that needed designs and renovations within 757 Carolyn Avenue and 750 Piedmont Avenue may be accomplished as quickly as possible, to meet the operational needs of the City, thereby, preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Phillip Markwood Architects, Inc. for professional architectural and engineering consulting services at 757 Carolyn Avenue and 750 Piedmont Avenue.
SECTION 2. The sum of $600,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Construction Management Capital Improvement Fund 733, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $300,000.00 is hereby transferred and appropriated to the Office of Construction Management, 45-07, Construction Management Capital Improvement Fund, Fund 733, Piedmont Avenue One Stop Shop 570030-100200, Object Level One 06, Object Level Three Code 6620, OCA Code 733000.
SECTION 5. That the amount of $300,000.00 is hereby transferred and appropriated to the Office of Construction Management, 45-07, Construction Management Capital Improvement Fund, Fund 733, Carolyn Avenue Transportation and Housing 570030-100201, Object Level One 06, Object Level Three Code 6620, OCA Code 733000.
SECTION 6. That upon obtaining other funds for professional architectural and engineering consulting services at 757 Carolyn Avenue and 750 Piedmont Avenue, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2.
SECTION 7. That the City Auditor is authorized to establish the proper accounting project number and to make any accounting changes to review the funding any contract or contract modification associated with the expenditure of funds transferred.
SECTION 8. That the City intends this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $600.000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen (18) months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That the expenditure of $600,000.00, or so much thereof as my be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100200
OCA Code: 733000
Object Level: 06
Object Level 3: 6620
Amount: $300,000.00
Division: 45-27
Fund: 733
Project: 570030-100201
OCA Code: 733000
Object Level: 06
Object Level 3: 6620
Amount: $300,000.00
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.