Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with Computer Rescue 911, LLC to upgrade the hardware (proprietary) for additional remote back-up and recovery storage services (“data storage services”) for electronic documents. The additional storage and services are necessary due to a reassessment of storage requirements and to ensure disaster recovery capabilities are optimized. A quote with discounts was received for the upgrade.
These services provide data back-up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral for the Franklin County Municipal Court.
Ordinance 1137-2017 authorized the Municipal Court Clerk to enter into a one (1) year contract, with four (4) consecutive one (1) year renewal options with Computer Rescue 911, LLC for remote data back-up and recovery services (“data storage services”) for the Franklin County Municipal.
Bid Information: The Municipal Court Clerk's Office solicited competitive bids through RFQ 004790 in accordance with Columbus City Code 329. Proposals were received from three (3) companies; two (2) of the proposals were incomplete. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Computer Rescue 911, LLC achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Computer Rescue 911, LLC.
Contract Compliance Number: 26-1321187
Expiration Date: 03/30/2019
DAX Vendor Number: 021197
Contracts:
Ordinance: 1137- 2017; $22,587.00; PO058825
Ordinance: 2887-2017; 29,185.00
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: For the continuity of the data storage services and to ensure disaster recovery capabilities are optimized for the Municipal Court Clerk's Office.
Fiscal Impact: Funds totaling $12,385.00 are available within the Municipal Court Clerk Capital Improvement Fund; funds totaling $16,800.00 are available within the Municipal Court Clerk Computer Fund budget. An amendment to the 2017 Capital Improvements Budget will be necessary to provide necessary authority for the expenditure.
Title
To authorize the Municipal Court Clerk to modify the contract with Computer Rescue 911, LLC for data storage services for the Franklin County Municipal Court; to authorize the expenditure of $12,385.00 from the Municipal Court Clerk Capital Improvement Fund; to authorize an expenditure up to $16,800.00 from the Municipal Court Clerk Computer Fund, to amend the 2017 Capital Improvements Budget; and to declare an emergency. ($29,185.00)
Body
WHEREAS, it is necessary to modify the Computer Rescue 911, LLC for the provision of additional data storage services for the Franklin County Municipal Court; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to modify the contract with Computer Rescue 911, LLC for additional data storage services to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify the contract with Computer Rescue 911, LLC, in the amount of $29,185.00 for the provision of additional data storage services for the Franklin County Municipal Court.
SECTION 2. That the expenditure sum of $12,385.00 or so much as may be needed, be and hereby is authorized in Fund 7780 (Municipal Court Clerk Capital Improvement Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 06 (Capital Outlay), Project P780001-100005, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 7780 (Municipal Court Clerk Capital Improvement Fund), as follows:
Project ID | Project Name| Current Authority | Revised Authority | Change
P780001-100005 (Carryover) | Electronic Filing System | $12,199 | $44,633 | $32,434 (establish authority to match cash)
SECTION 4. That the expenditure sum of $16,800.00 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.