City of Columbus - File #: 1477-2006

• File #: 1477-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/15/2006
• In control: Utilities Committee
• On agenda: 9/18/2006
• Final action: 9/20/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Fluid Conservation for the purchase of a Accucorr 3000 Digital Correlator System for the Division of Power and Water, and to authorize the expenditure of $59,895.00 from the Water Operating Fund. ($59,895.00)

Date	Ver.	Action By	Action	Result
9/20/2006	1	MAYOR	Signed
9/20/2006	1	CITY CLERK	Attest
9/18/2006	1	Columbus City Council	Approved
9/18/2006	1	COUNCIL PRESIDENT	Signed
9/11/2006	1	Columbus City Council	Read for the First Time
9/1/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
8/31/2006	1	Utilities Drafter	Sent for Approval
8/31/2006	1	Auditor Reviewer	Reviewed and Approved
8/31/2006	1	CITY AUDITOR	Reviewed and Approved
8/31/2006	1	Utilities Drafter	Sent for Approval
8/31/2006	1	CITY ATTORNEY	Reviewed and Approved
8/30/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
8/28/2006	1	Finance Reviewer	Reviewed and Approved
8/28/2006	1	Finance Reviewer	Reviewed and Approved
8/25/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
8/25/2006	1	Utilities Drafter	Sent for Approval
8/24/2006	1	Utilities Drafter	Sent for Approval
8/24/2006	1	Utilities Drafter	Sent for Approval
8/24/2006	1	Utilities Reviewer	Sent for Approval
8/15/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract for the purchase of an Accucorr 3000 Digital Correlator System for the Division of Power and Water, Distribution Maintenance section. The system being purchased will be used for leak detection in water lines. This specific system allows water leak detection crews to check leaks in 3 areas of a pipe with one test, as in the case in T-lines.

The Purchasing Office opened formal bids on July 27, 2006. Nine (9) bids were solicited (MAJ-9) and two (2) bids were received, (MAJ-2) The apparent low bidder, Echologics was deemed non-responsive for failure to return their entire proposal as required and quoting a NiHM battery instead of a Lithium battery. The specifications called that any alternate items must be interchangeable with current equipment. The battery quoted is not interchangeable with the current equipment.

The Division of Power and Water made the award to the next lowest, responsive and responsible bidder, Fluid Conservation. A bid tabulation is attached.

Supplier: Fluid Conservation (74-2619979)-Contract Compliance Expires March 16, 2007

Fiscal Impact: $59,895.00 is budgeted for this purchase.

Title

To authorize the Director of Finance and Management to establish a purchase order with Fluid Conservation for the purchase of a Accucorr 3000 Digital Correlator System for the Division of Power and Water, and to authorize the expenditure of $59,895.00 from the Water Operating Fund. ($59,895.00)

Body

WHEREAS, the Purchasing Office opened formal bids on July 27, 2006 for the purchase of a Accucorr 3000 Digital Correlator System for the Division of Power and Water, Distribution Maintenance Section, two (2) bids were received, and

WHEREAS, the apparent low bidder, Echologics was deemed non-responsive for failure to submit the bid in its entirety as required and for bidding an alternate that was not interchangeable with current equipment as called for in the specifications, and

WHEREAS, the award was made to the next lowest, responsive and responsible bidder, Fluid Conservation, and

WHEREAS, A purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA002090 on file in the Purchasing Office; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Fluid Conservation for the purchase of a Accucorr 3000 Digital Correlator System for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $59,895.00or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 602730, Object Level 1: 6, Object Level 03: 6651.

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.