Explanation
1. BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of a Triple Quadrupole Liquid Chromatography Mass Spectrometer and also with PromoChrom Technologies Ltd for the purchase of a two (2) Solid Phase Extractors.
The mass spectrometer is used for testing for pFas and azoles in wastewater and the extractors are used for preparing the samples of wastewater.
The Purchasing Office advertised and solicited competitive bids for the mass spectrometer in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding (RFQ025506). Thirty-nine (39) bidders were solicited and one (MAJ) bid was received and opened on August 17, 2023.
Name Bid Amount________City/State Status
Agilent Technologies Inc. $432,747.03 Santa Clara, CA MAJ
Agilent Technologies Inc.’s bid was deemed the lowest, best, most responsive bid.
The Purchasing Office advertised and solicited competitive bids for the extractors in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding (RFQ025507). Thirty-five (35) bidders were solicited and two (MAJ) bids were received and opened on August 17, 2023.
Name Bid Amount________City/State Status
PromoChrom Technologies Ltd $87,400.00 Vancouver, BC, CAN MAJ
Biotage $117,056.06 Pittsburgh, PA MAJ
PromoChrom Technologies Ltd.’s bid was deemed the lowest, best, most responsive bid.
2. CONTRACT COMPLIANCE
Agilent Technologies Inc.’s contract compliance number is 34-1503254 and expires 3/3/24.
PromoChrom Technologies Ltd.’s contract compliance number is 98-1667538 and expires 7/31/25.
The certification of both companies was in good standing at the time of the contract award.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
3. FISCAL IMPACT
This purchase has been approved for below market-rate loan financing through the Ohio Environmental Protection Agency’s Water Pollution Control Loan Fund (WPCLF) which is administered by the Ohio Water Development Authority (OWDA). The loan award in the amount of $520,147.03 was made in October of 2023 and an OWDA Loan Account number was assigned. Funds will need to be appropriated and expended in the OWDA Loan Fund, Fund 6111. The OWDA Loan Fund will be used to establish a purchase order which will then be converted to a BRDI by the Auditor’s Office.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Agilent Technologies, Inc. for the purchase of a Triple Quadrupole Liquid Chromatography Mass Spectrometer; and to establish a contract with PromoChrom Technologies Ltd. for the purchase of two Solid Phase Extractors for the Department of Public Utilities; and to authorize the appropriation and expenditure of $520,147.03 from the Ohio Water Development Authority Loan Fund to pay for these purchases. ($520,147.03)
Body
WHEREAS, the Department of Public Utilities has a need for a Mass Spectrometer to be used for testing for pFas and azoles in wastewater and for extractors to be used for preparing wastewater samples; and
WHEREAS, the Purchasing Office opened formal bids on August 17, 2023 for the purchase of a Triple Quadrupole LC/MS and for the purchase of two Solid Phase Extractors; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, recommends an award be made to the lowest, responsive, responsible and best bidders, Agilent Technologies Inc. and PromoChrom Technologies Ltd; and
WHEREAS, it is necessary to authorize an appropriation and expenditure up to $520,147.03 within the OWDA Loan Fund - Fund No. 6111, to purchase the equipment; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ025506 on file in the Purchasing Office and to enter into a contract with PromoChrom Technologies Ltd in accordance with the terms, conditions, and specifications of Solicitation Number RFQ025507 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Agilent Technologies, Inc. for the purchase of an Triple Quadrupole LC/MS, and with PromoChrom Technologies Ltd for the purchase of two Solid Phase Extractors in accordance with the terms, conditions and specifications of Solicitation Numbers RFQ022506 & RFQ025507 on file in the Purchasing Office.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $520,147.03 is appropriated in Fund 6111 (OWDA Loan Fund) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $520,147.03 or as much thereof as may be needed is hereby authorized in the OWDA Loan Fund 6111 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.