Explanation
BACKGROUND: This ordinance amends the 2010 Capital Improvements Budget and authorizes the transfer of $45,000 between projects within the Health G.O. Bond Fund to provide for the purchase of security monitoring equipment. The Health Department has a need to purchase video monitoring equipment that includes replacement security cameras that are part of the existing building security system at Health's 240 Parsons Avenue facility. Ordinance No. 0664-2010, approved by City Council on May 17, 2010, authorized the Board of Health to enter into the first year of a three year competitively bid contract with KNS Services, Inc., for $24,864.00 for the purchase and maintenance of video monitoring security equipment.
Bid #SAO03545 for CCTV Maintenance & PM services was posted April 15 through April 22, 2010. All nineteen vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. Bids were solicited to cover a three-year period through May 31, 2013, with an option to extend for an additional two year if both parties agree. KNS Services, Inc., was awarded the contract based on their maintenance bid of $2,072 per month, or $24,864 per year.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against KNS Services, Inc. The contract compliance number of KNS Services, Inc., is 31-1460220 and is effective through September 3, 2012. This ordinance is submitted as an emergency to ensure that the needed security equipment is replaced as soon as possible.
FISCAL IMPACT: This ordinance amends the 2010 Capital Improvements Budget and authorizes an expenditure of $45,000.00 from existing cash in the Health G.O. Bond Fund.
Title
To amend the 2010 Capital Improvements Budget; to authorize the City Auditor to transfer $45,000.00 between projects within the Health G.O. Bond Fund; to authorize the Board of Health to modify a contract with KNS Services, Inc., for video monitoring equipment; to authorize a total expenditure of $45,000.00 from the Health G.O Bond Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget and transfer cash between projects within the Health G.O. Bond Fund; and
WHEREAS, the Board of Health has an ongoing need for closed circuit TV and video monitoring security equipment at its 240 Parsons Avenue facility; and,
WHEREAS, Bid #SA003545 for CCTV Maintenance and preventive maintenance services was posted April 15 through April 22, 2010, and nineteen vendors were solicited for bids; and,
WHEREAS, Ordinance No. 0664-2010, approved by City Council on May 17, 2010, authorized the Board of Health to enter into the first year of a three year competitively bid contract with KNS Services, Inc., for the purchase and maintenance of video monitoring security equipment; and,
WHEREAS, the original security system was installed in 2001 and there is a need to replace certain pieces that are obsolete or no longer able to be repaired; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to modify Contract No. EL010443 for the purchase of video monitoring equipment at the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvement Budget be amended as follows:
Project/Project # CIB CIB Amount Revised
South Dorm Renovations 500503-100000 (Carryover) $93,717 $48,717
Blind School Renovation 570053-100000 (Carryover) $3,323 $48,323
SECTION 2. That the City Auditor be and hereby is authorized to transfer $45,000.00 within the Health G.O. Bond Fund as follows:
FROM:
Dept/Div: 50-01 |Fund: 706 |Project No. 500503-100000 |Project Name - South Dorm Renovations |OCA Code: 706503 |Amount: $45,000.00
TO:
Dept/Div: 50-01 |Fund: 706 |Project No. 570053-100000 |Project Name - Blind School Renovation |OCA Code: 501713 |Amount: $45,000.00
SECTION 3. That the Board of Health be and is hereby authorized to modify Contract No. EL010443 with KNS Services, Inc., increasing the contract amount by $45,000 for a new total amount of $69,864.00, for the purchase of equipment for the video monitoring security system at its 240 Parsons Avenue facility.
SECTION 4. That to pay the cost of the modification of Contract No. EL010443, the expenditure of $45,000.00, or so much thereof as may be necessary, be and is hereby authorized and approved as follows:
Dept/Div: 50-01 |Fund: 706 |Project No. 570053 |OCA Code: 501713 |Object Level 1: 06 |Object Level 3: 6620 |Amount: $45,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.