Explanation
Background: This legislation authorizes the Finance and Management Director, on behalf of the Office of Construction Management, to enter into a contract with K & W Roofing to purchase roof repair services as part of the Office of Construction Management Roof Maintenance Program. The Office of Construction Management is responsible for the maintenance and upkeep of various city facilities under the purview of the Mayor. The initial term of this contract will be for the period December 1, 2023 or the date of the award, whichever is later, to November 30, 2024. K & W Roofing will adhere to Code Section 329.18(c) (8) regarding payment of a responsible wage.
Bid Information: RFQ025936 was advertised and two (2) companies submitted bids. The City received the following bid submissions:
K & W Roofing - $831,600.00
JB Roofing - $795,751.00
K & W Roofing received a five percent (5%) bid discount for the purpose of evaluating and deterring the lowest responsive bid as a certified woman-owned business with the Office of Diversity and Inclusion in the relevant work class. This bid discount resulted in K & W Roofing being the lowest, most responsive, and responsible, bidder.
It is therefore recommended that a contract be awarded to K & W Roofing CC#005659
Emergency action is requested to prevent further deterioration of identified maintenance needs to various city owned facilities’ roofs.
Fiscal Impact: This ordinance authorizes an expenditure of $831,600.00 from the General Fund with K & W Roofing, for roof repair services as part of the Office of Construction Management Roof Maintenance Program. A transfer within the General Fund is necessary for this expenditure.
Title
To authorize the Finance and Management Director on behalf of the Office of Construction Management to enter into contract with K & W Roofing, for the purchase of roof repair services as part of the Office of Construction Management Roof Maintenance Program, to authorize the transfer of $831,600.00 within the General Fund; to authorize the expenditure of $831,600.00 from the General Fund and to declare an emergency. ($831,600.00)
Body
WHEREAS, there is a need to purchase roof repair services as part of the Office of Construction Management Roof Maintenance Program; and
WHEREAS, the Office of Construction Management formally bid for said services via RFQ025936; and
WHEREAS, the City received two (2) bid responses and K & W Roofing was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, it is the recommendation of the Office of Construction Management to award the contract to K & W Roofing, and
WHEREAS, it is necessary to authorize the transfer of $831,600.00 within the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract for the purchase of roof repair services to prevent further deterioration of identified maintenance needs to various city owned facilities’ roofs, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with K & W Roofing, for the purchase of roof repair services as part of the Office of Construction Management Roof Maintenance Program.
K & W Roofing CC#005659
SECTION 2. That the transfer of $831,600.00, or so much thereof as may be needed pursuant to the action(s) authorized in SECTION 1 above, is hereby authorized within the General Fund 1000, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $831,600.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved from the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.