Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of door and gate systems under the purview of the Facilities Management Division.
The contract was formally bid through SA004320 and authorized by Ordinance No. 1020-2012, passed by City Council June 6, 2012. This is the first of four one-year renewal options provide for within the original contract and covers the period of June 28, 2013 through June 27, 2014.
Emergency action is requested to ensure door repairs and maintenance at various City facilities continues without interruption.
Pad Door Systems Contract Compliance No. 31-1546098, expiration date September 27, 2014.
Fiscal Impact: The Facilities Management Division budgeted $30,000.00 for door repairs in the 2013 General Fund Budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of door and gate systems under the purview of the Facilities Management Division; authorize the expenditure of $30,000.00 from the General Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to renew a contract for repair and service of door and gate systems for Facilities under the purview of the Facilities Management Division; and
WHEREAS, the original contract was bid and authorized by Ordinance No. 1020-2012, passed June 6, 2012 and contains the option to renew up to four additional years; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Pad Door Systems for repair and service of door and gate systems under the purview of the Facilities Management Division, to ensure door repairs and maintenance at various City facilities continues without interruption, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to renew a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of door and gate systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $30,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 10
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $30,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.