Explanation
BACKGROUND: For the option to purchase Speed Enforcement Equipment for the Police Division, the largest user. The term of the proposed option contracts will be two years with an option to renew for one (1) additonal year, if mutually agreed. Contract expiration date: October 31, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000508). Twenty-seven (MAJ:27) bids solicited; five (MAJ:5) bids received.
While there were lower bids submitted, they did not meet key specifications. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
MPH Industries, Inc., MAJ, CC#61-1205274, $35,800.00
Laser Technology, Inc., MAJ, CC#84-0970494, $14,475.00
Total Estimated Annual Expenditure: $50,275.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the City Print Services/Purchasing Contract Account. The Police Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Speed Enforcement Equipment, with MPH Industries, Inc., and Laser Technology, Inc., to authorize the expenditure of two dollars to establish contracts from the City Print Services Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 28, 2003 and selected lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to provide a supply of speed enforcement equipment to encourage safer street traffic as soon as possible, this measure is being submitted for emergency action; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two contracts for an option to purchase Speed Enforcement Equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into two contracts for an option to purchase Speed Enforcement Equipment in accordance with Solicitation No. SA000508 as follows:
MPH Industries, Inc., Item: 1, Amount: $1.00
Laser Technology, Inc., Item: 2, Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.