Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with Ultimax, Inc., for the construction of a Police Division substation facility inside the police records warehouse located at 2077 Parkwood Avenue. This project is necessary in order to eliminate overcrowding of officers at the Ulry Road substation.
Currently 7 Precinct, the primary occupant, and Zone 1 midwatch officers are assigned to that substation and there is not enough parking or lockers to accommodate the number of officers assigned. 2 Precinct officers will be moved from Karl and Morse to 2077 Parkwood when construction is complete and Zone 1 midwatch officers will be moving from Ulry Road to Karl and Morse into the space vacated by 2 Precinct.
Formal bids were solicited and three companies submitted bids on March 21, 2008 as follows (0 FBE, 0 MBE, 1 AS1+):
Ultimax, Inc. $367,683.60
2K General Company $374,803.60
+Rockwood Builders, Ltd. $403.304.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Ultimax, Inc.
Ultimax Inc. Contract Compliance Number 311684389, Expiration Date 07/13/2009.
FISCAL IMPACT: Sufficient funding is available in the Public Safety Voted Bond Fund - Police Facility Renovation. The cost of this contract is $367,683.60.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Ultimax, Inc., for the construction of a Police Division substation facility inside the Public Records Warehouse at 2077 Parkwood and to authorize the expenditure of $367,683.60 from the Safety Voted Bond Fund. ($367,683.60)
Body
WHEREAS, it is necessary to construct a police substation facility inside the police records warehouse located at 2077 Parkwood Avenue; and
WHEREAS, said construction will eliminate overcrowding at the Karl and Morse Road substation; and
WHEREAS, Ultimax, Inc., is the most responsive, responsible, and best bidder to complete the renovation of this room; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract for the Office of Construction Management with Ultimax Inc., for the construction of a Police Division substation inside the police records warehouse, 2077 Parkwood Avenue.
SECTION 2. That the expenditure of $367,683.60, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $367,683.60
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.