Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract.
DLZ Ohio, Inc. was awarded a contract to perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include those projects as they go to construction. The construction project to be administered by DLZ Ohio, Inc. under this contract modification is the Street Lighting Improvements for Circuit 128 and Circuit 80, CIP No. 670899-100000, in the amount of $99,644.31.
This work will primarily be performed in Columbus Community Area: 56 - Near East planning area.
1.1. Amount of additional funds to be expended: $99,664.31
Original Contract: $775,135.69 (ORD 1768-2023, PO402691, PO402695)
Modification #1: $1,191,867.05 (ORD 2111-2023, PO411979)
Modification #2: $1,822,179.64 (ORD 2942-2023, PO425120)
Modification #3: $129,591.25 (ORD 3300-2023, PO431695)
Modification #4: $643,598.83 (ORD 0523-2024, PO447156 and PO447158)
Modification #5: $133,297.64 (ORD 2556-2024, PO TBD)
Modification #6: $73,325.27 (ORD 3004-2024, PO TBD)
Modification #7: $99,644.31 (ORD 0083-2025, PO TBD)
Total $4,868,639.68
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 1768-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost proposal was provided by DLZ, Ohio, Inc., reviewed by the Division of Power, and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation and conversion to LED lighting within the project area will provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio, Inc.’s contract compliance number is CC004939 and expires 7/22/2026.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. DLZ Ohio, Inc. is ODI certified as an MBE company and there are no subconsultants being utilized. As shown in the Utilization Plan attached to this ordinance the spend with this MBE prime consultant is anticipated to be $99,644.31 or 100% for this contract task.
DLZ Ohio, Inc.'s certification was in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funding for construction administration and inspection in the amount of $99,644.31 is available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the transfer of up to $99,644.31 within the Electricity Bond Fund, Fund 6303; and to authorize the expenditure of up to $99,644.31 from the Electricity Bond Fund for this contract modification. ($99,644.31)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, DLZ Ohio, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1768-2023 authorized the contract with DLZ Ohio, Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, additional construction administration/inspection tasks need to be performed; and
WHEREAS, the contract with DLZ Ohio, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Electricity Bond Fund, Fund 6303, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6303 / 670870-100000 / Circuit 237 Street Lighting Improvement Upgrade (Voted Electricity Carryover) / $1,785,171.00 / $1,685,527.00 / ($99,644.00)
6303 / 670899-100000 / Street Lighting Improvements for Circuit 128 and Circuit 80 (Voted Electricity Carryover) / $459,156.00 / $558,800.00 / $99,644.00
SECTION 2. That the Director of Public Utilities is authorized to enter into a contract modification for the Construction Administration/Construction Inspection Services 2023-2025 contract with DLZ Ohio, Inc. 6121 Huntley Road, Columbus, Ohio, 43229, for construction administration and inspection services for the Street Lighting Improvements for Circuit 128 and Circuit 80, CIP No. 670899-100000, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $99,644.31.
SECTION 3. That a transfer of up to $99,644.31 within the Electricity Bond Fund, Fund 6303 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 4. That an expenditure not to exceed $99,644.31 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.