Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions U.S.A., Inc. The Division of Sewerage and Drainage is the primary user. Flygt Pump Parts and Services are used for the maintenance and repair of Flygt systems within the City’s two wastewater treatment plants. Xylem Water Solutions USA Inc is the sole source for Flygt equipment in the municipal sector in Columbus, Ohio. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2025 with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Xylem Water Solutions USA Inc, CC# 008147 expires 1/5/2026 all items, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Sewerage and Drainage, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expired November 30, 2023.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions U.S.A., Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO002726; and to declare an emergency. ($1.00).
Body
WHEREAS, the Flygt Pump Parts and Services UTC will provide for the purchase of parts and services of the flygt pumps and mixers used at the wastewater plants and Xylem Water Solutions Inc. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions U.S.A., Inc. as the current contract expired November 30, 2023, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Flygt Pump Parts and Services for a term of approximately two (2) years, expiring November 30, 2025, with the option to renew for one (1) additional year, as follows:
Xylem Water Solutions U.S.A., Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.