Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf the Department of Public Utilities, to enter into a contract for software support provided by Milestone Utility Services, Inc. for the Department of Public Utilities Mobile Dispatching System. Milestone Utility Services, Inc. developed the Appointment Booking Interface between PragmaCAD and Hansen Customer Suite CIS (CUBS) within the Mobile Dispatching System and is the only vendor authorized to provide support to their product.
This contract will provide a year of support services that are expected to be implemented after system acceptance is authorized by the Department of Public Utilities, at a cost of $17,000.00.
The PragmaCAD system was developed by CGI Technologies and Solutions, Inc. and provides the Department of Public Utilities with a Mobile Dispatching System that interfaces with the Hansen Customer Suite CIS (CUBS). Milestone Utility Services, Inc. was selected by CGI Technologies and Solutions, Inc. as a subcontractor under a modification to their original contract EL012209. It was modified by authority of ordinance 2027-2012, passed October 22, 2012, through purchase order EL013746. Milestone Utility Services, Inc. was selected to design and build an Appointment Booking Interface between PragmaCAD and the Hansen Customer Suite CIS (CUBS) Mobile Dispatching System.
The Mobile Dispatching System enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use.
This ordinance also requests approval to utilize services provided by Milestone Utility Services, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Milestone Utility Services, Inc. is the sole distributor of the software products associated with the Appointment Booking Interface between PragmaCAD and the Hansen Customer Suite CIS (CUBS), and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products.
FISCAL IMPACT:
Approval of this ordinance will allow for the expenditure of $17,000.00. Funding for this purchase is available within the Department of Technology, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: Milestone Utility Services, Inc. CC#: 45-3712715 Expiration Date: 05/28/2017
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract for software support provided by Milestone Utility Services, Inc. for the Department of Public Utilities Mobile Dispatching System; in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and to authorize the expenditure of $17,000.00 from the Department of Technology, Internal Services Fund. ($17,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf the Department of Public Utilities, to enter into a contract for software support provided by Milestone Utility Services, Inc. for the Department of Public Utilities Mobile Dispatching System pursuant to the sole source provisions of Chapter 329; and
WHEREAS, this contract will provide a year of support services that are expected to be implemented after system acceptance is authorized by the Department of Public Utilities, at a cost of $17,000.00; and
WHEREAS, the Mobile Dispatching System enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use; and
WHEREAS, it has been determined Milestone Utility Services, Inc. is the sole distributor of the software products associated with the Appointment Booking Interface between PragmaCAD and the Hansen Customer Suite CIS (CUBS) and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products; and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf the Department of Public Utilities, to enter into a contract for software support provided by Milestone Utility Services, Inc. for the Department of Public Utilities Mobile Dispatching System, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf the Department of Public Utilities, be and is hereby authorized to enter into a contract for software support services provided by Milestone Utility Services, Inc. for the Department of Public Utilities Mobile Dispatching System. This contract will provide a year of support services that are expected to be implemented after system acceptance is authorized by the Department of Public Utilities, at a cost of $17,000.00.
SECTION 2. That the expenditure of $17,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,037.00 - Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $6,596.00 - Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $7,395.00 - Sewers & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,972.00 - Storm water
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.