Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management to establish a purchase order for the Department of Technology, as part of the ongoing Columbus Human Resource Information System (CHRIS) project. The City of Columbus, Department of Technology has a need to purchase a quantity of four (4) Microsoft SQL and three (3) Microsoft Windows Server Licenses from a State Term Schedule (0A07004, expires 6/30/2011); from Software House International Inc. (SHI). CHRIS is replacing the City's aged, out-dated payroll system that is reaching the limit capacity associated with maintaining data, processing information and programs.
The Microsoft SQL processor licenses and Microsoft Window Server operating system licenses are for the applications running on the CHRIS database server; including test application, Business Intelligence and production applications CourseMill and Intellivue.
This purchase will be made utilizing State Term Schedule (0A07004, expires 6/30/2011) authorized for the City's use by Ordinance No. 582-87.
FISCAL IMPACT: Earlier this year, the Department of Technology legislated $373,420.20 for the purchase of various types of software licenses with Software House International Inc. (SHI). The cost associated with this legislation is $73,688.54. Funds totaling $73,688.54 for this purchase are available within the Department of Technology Information Services Fund.
CONTRACT COMPLIANCE:
Software House International Inc. (SHI): 22-3009648 Expiration Date: 11/16/2011
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order for the Department of Technology, with Software House International Inc. (SHI) from a State Term Schedule; and to authorize the expenditure of $73,688.54 from the Department of Technology's Information Services Fund in support of the Columbus Human Resource Information System (CHRIS). ($73,688.54)
Body
WHEREAS, the Department of Technology has a need to purchase Microsoft SQL and Microsoft Windows Server licenses as part of the ongoing Columbus Human Resource Information System (CHRIS) project from Software House International Inc. (SHI); and
WHEREAS, it is necessary to establish a purchase order with SHI utilizing State Term Schedule (0A07004, expires 6/30/2011); and
WHEREAS, the use of this Ohio Department of Administrative Cooperative Contract is authorized by Ordinance No. 582-87; and
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management to establish a purchase order for the purchase of Microsoft SQL and Microsoft Windows Server Licenses from SHI, utilized citywide to continue with services that support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology, is authorized to establish a purchase order for the purchase of Microsoft SQL and Microsoft Windows Server Licenses from Software House International Inc. (SHI) in the amount of $73,688.54, utilizing State Term Schedule (0A07004, expires 6/30/2011) authorized by Ordinance No. 582-87.
SECTION 2: That the expenditure of $73,688.54 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Subfund: 01|OCA Code: 470202|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $73,688.54
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for any contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.