Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with APO Holdings Inc. and Delaney & Associates Inc. for the purchase and delivery of Flowserve Pump Parts. The equipment will be used at the Southerly Wastewater Treatment Plant to replace deteriorating and non-working Flowserve Pumps.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ004141). Fifty-seven (57) bidders were solicited and two (2) bids were received and opened on January 12, 2017. After a review of the bids, the Division of Sewerage and Drainage recommends a split award be made. Items #1 through #17 will be awarded to Delaney & Associates Inc. in the amount of $118,257.40 and Items #18 and #19 will be awarded to APO Holdings Inc. in the amount of $31,450.00 as the lowest responsive and responsible and best bidders.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: APO Holdings Inc. Vendor#006839 CC# 34-1760124 expires 1/12/19
Delaney & Associates Inc. Vendor#009684 CC#61-1046665 expires 1/12/19
FISCAL IMPACT: $149,707.40 is required for this purchase. This Ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
$44,963.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with APO Holdings Inc. and Delaney & Associates Inc. for the purchase and delivery of Flowserve Pump Parts, for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant and to authorize the expenditure of $149,707.40 from the Sewerage System Operating Fund. ($149,707.40)
Body
WHEREAS, the Purchasing Office opened formal bids on January 12, 2017 for the purchase and delivery of Flowserve Pump Parts for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidders, Delaney & Associates Inc. for Items #1 through #17 and APO Holdings Inc. for Items #18 and #19 ; and
WHEREAS, the Flowserve Pump Parts will be used at the Southerly Wastewater Treatment Plant to replace deteriorating and non-working Flowserve Pumps.; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Delaney & Associates Inc. and APO Holdings Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ004141 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Delaney & Associates Inc., 31 Erlanger Road, Erlanger KY 41018-1717 and APO Holdings Inc., 6607 Chittenden Road, Hudson OH 44236 for the purchase and delivery of Flowserve Pump Parts for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $149,707.40 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.