Explanation
Background:
The purpose of this legislation is to authorize the appropriation and transfer of $612,794.00 from the Special Income Tax Fund No. 430 to the Voted 1999 and 2004 Parks and Recreation Bond Fund No. 702; This ordinance will authorize the transfer of $421,525.61 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, amend the 2007 Capital Improvement Budget, to authorize the Director of Recreation and Parks to enter into a contract with the Quandel Group for the Alum Creek Maintenance/Warehouse Building Project.
Bids were received by the Recreation and Parks Department on September 27, 2007 for the Alum Creek Maintenance/Warehouse Project as follows:
Status Amount
The Quandel Group Majority $2,654,900.00
Miles McClellan MBE $2,729,990.00
The Altman Co. Majority $2,906,000.00
Central Ohio Building Majority $2,975,000.00
The Contract Compliance Number for the Quandel Group is #23-2315218.
A contingency amount of $461,885.49 is being included in this project.
This ordinance is submitted as an emergency to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Additionally, legislation should be emergency to allow project to be kept on schedule with existing and future construction projects in the Whittier Peninsula area.
Fiscal Impact:
The transfer of $612,794 from the Special Income Tax Tund to the Voted 1995 and 1999 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
The balance of $2,503,991 to meet the financial obligations of this contract is budgeted within the Recreation and Parks Voted Bond Fund 702, and permanent improvement fund 747.
Title
To authorize the appropriation and transfer of $612,794.00 from the Special Income Tax Fund to the Voted 1999 and 2004 Parks and Recreation Bond Fund, To authorize the transfer of $421,525.61 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, to amend the 2007 Capital Improvement Budget, To authorize the appropriation, transfer and expenditure of $500,00.00 within the Recreation and Parks Permanent Improvement Fund, to authorize the Director of Recreation and Parks to enter into contract with the Quandel Group for the Alum Creek Maintenance/Warehouse Project, to authorize the expenditure of said funds, and to declare an emergency. ($3,116,785.49)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 27, 2007 and the contract for the Alum Creek Maintenance/Warehouse Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $3,116,785.49; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds from the Special Income Tax Fund and transfer said funds into the Voted 1999 and 2004 Parks and Recreation Bond Fund to allow project to be kept on schedule with existing and future construction projects in this Whittier Peninsula area; now, therefore
BE IT ORDAINED BY THE COUNDIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with the Quandel Group, for the Alum Creek Maintenance/Warehouse Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $612,794 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Voted 1999 and 2004 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $612,794.00 is hereby appropriated from Special Income tax fund to the Voted 1999 and 2004 Parks and Recreation Bond Fund, as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510327 Whittier 6620 644526 $612,794
Relocation
SECTION 5. That the City Auditor is hereby authorized to transfer $421,525.61 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, from project listed below:
FROM:
Project 440006, OCA 644526, Obj level 3 6620: $5,494.87
Project 510011, OCA 644526, Obj level 3 6620: $95,645.36
Project 510017, OCA 644526, Obj level 3 6620: $60,944.35
Project 510035, OCA 644526, Obj level 3 6620: $46,725.17
Project 510039, OCA 644526, Obj level 3 6620: $207.00
Project 510316, OCA 644526, Obj level 3 6620: $84,640.02
Project 510320, OCA 644526, Obj level 3 6620: $5,255.00
Project 510325, OCA 644526, Obj level 3 6620: $97,489.52
Project 510429, OCA 644526, Obj level 3 6620: $25,124.32
TO: Project 510327, OCA 644526, Obj level 3 6620: $421,525.61
SECTION 6. That the 2007 Capital Improvements Budget Ordiance No. 0733-2007, is hereby amended as follows, in order to provide sufficient budget authority for the execution of this legislation and previously approved legislation:
CURRENT:
Fund 702 Project 440006 / UIRF/ $1,847,446 (voted carryover only)
Fund 702 Project 510320 / Dog Parks / $255,255 (voted carryover only)
Fund 702 Project 510011 / Swim Facilities / $660,724 (voted carryover only)
Fund 702 Project 510327/ Alum Creek Facility/ $1,713,816 (voted carryover only)
Fund 702 Project 510017/ Park and Playground/ $848,899 (voted carryover only)
Fund 702 Project 510035/ Facilities/ $109,725 (voted carryover only)
Fund 702 Project 510316/ Greenways/ $1,997,018 (voted carryover only)
Fund 702 Project 510429/ Golf/ $384,125 (voted carryover only)
Fund 702 Project 510039/ Street trees/ $201,160 (voted carryover only)
Fund 702 Project 510325/ Scioto Trail/ $102,489 (voted carryover only)
Fund 747 Project 747999/ Unallocated Balance / $493,920
Fund 747 Project 510035/ Facility Renovations/ $31,890
Fund 702 Project 510326/Big Walnut Trail Improvements/$183,817 (voted carryover only)
AMENDED TO:
Fund 702 Project 440006 / UIRF/ $1,841,950 (voted carryover only)
Fund 702 Project 510320 / Dog Parks / $0.00 (voted carryover only)
Fund 702 Project 510011 / Swim Facilities / $565,077 (voted carryover only)
Fund 702 Project 510327/ Alum Creek Facility/ $2,135,342 (voted carryover only)
Fund 702 Project 510017/ Park and Playground/ $787,954 (voted carryover only)
Fund 702 Project 510035/ Facilities/ $63,000 (voted carryover only)
Fund 702 Project 510316/ Greenways/ $1,912,378 (voted carryover only)
Fund 702 Project 510429/ Golf/ $359,000 (voted carryover only)
Fund 702 Project 510039/ Street trees/ $200,953 (voted carryover only)
Fund 702 Project 510325/ Scioto Trail/ $5,000 (voted carryover only)
Fund 747 Project 747999/ Unallocated Balance/ $33,693
Fund 747 Project 510035/ Facility Renovations/ $500,000
Fund 702 Project 510326/ Big Walnut Trail Improvements/ $0.00 (voted carryover only)
SECTION 7. That from the unappropriated monies in the Permanent Improvement fund 747, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $460,226.57 is appropriated to the Recreation and Parks Department, No. 51-01, Object Level 3 - 6620, OCA Code 747862, Project 747999.
SECTION 8. That the transfer of $460,226.57 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for facility renovations for the Alum Creek Maintenance/Warehouse facility, as follows:
FROM:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 747999 Unallocated 6620 900747 $460,226.57
Balance
TO:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $460,226.57
Renovations
SECTION 9. That the expenditure of $2,616,785.49, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999 and 2004 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510327 Whittier Relocation 6620 644526 $2,616,785.49
SECTION 10. That the expenditure of $500,000.00, or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent Improvement Fund 747 as follows:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $500,000.00
Renovations
SECTION 11. That for the purpose of paying for any contingencies which may occur during this project, the amount of $461,885.49 has been included in Section 9, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of
the City Attorney.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 14. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 15. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 16. That for the reasons stated in the preamble hereto, which is herebymade a part hereof, this ordinance is hereby declared to be an emergency measusre and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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