Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with CTL Engineering Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract.
CTL Engineering Inc. was awarded a contract to perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include these projects as they go to construction. The construction project to be administered by CTL Engineering Inc. under this contract modification is the Eureka Fremont Lateral Lining Project 5 (CA/CI), CIP No. 650872-153005, in the amount of $1,285,597.09.
This work will primarily be performed in Columbus Community Areas 53- Greater Hilltop.
1.1. Amount of additional funds to be expended: $1,285,597.09
Original Contract: $673,163.42 (ORD 0849-2023; PO391468)
Modification #1: $1,733,433.48 (ORD 2061-2023; PO405348, PO405351)
Modification #2: $60,000.00 (ORD 2722-2023: PO416229)
Modification #3: $560,070.32 (ORD 0402-2024; PO434017)
Modification #4: $250,080.53 (ORD 0841-2024 PO450065)
Modification #5: $1,285,597.09 (current)
Total $4,562,344.84
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 0849-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between CTL Engineering, Inc. and the Department based upon the contract rates and titles established in the original contract and an estimate of the number of hours needed for each title for the tasks to be assigned to the contract modification.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project consists of lining approximately 932 lateral services. The project is needed to mitigate water in basement events and sanitary sewer overflows to the goal of a 10 year Level of Service (LOS). Public meetings were conducted to solicit public input regarding the project, and descriptions of the work associated with this project were included on the City of Columbus website.
3. CONTRACT COMPLIANCE INFORMATION
CTL Engineering Inc.’s contract compliance number is CC004209 and expires 5/13/2026.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. CTL Engineering, Inc. is ODI certified as an MBE company. As shown in the Utilization Plan attached to this ordinance, CTL Engineering, Inc. plans to use no sub-consultants on this task. The MBE spend for this contract is anticipated to be 100%.
CTL Engineering Inc.’s certification was in good standing at the time of this contract modification.
5. FISCAL IMPACT
This project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2720-2024, passed by Council on 10/30/24 This loan is expected to be approved at the OWDA February 2025 Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with CTL Engineering, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract; to appropriate funds within the Sanitary Revolving Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of $1,285,597.09 from the Sanitary Revolving Loan Fund to pay for the project; ($1,285,597.09).
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, CTL Engineering Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0849-2023 authorized the contract with CTL Engineering Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with CTL Engineering Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, Ordinance 2720-2024 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Prime Construction Management & Survey, Inc. provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is authorized to enter into a contract modification for the Construction Administration/Construction Inspection Services 2023-2025 contract with CTL Engineering Inc. 2860 Fisher Road, Columbus, OH 43204, for construction administration and inspection services for the Eureka Fremont Lateral Lining Project 5 (CA/CI), CIP No. 650872-153005, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $1,285,597.09.
SECTION 2. That the appropriation of $1,285,597.09, or so much thereof as may be needed, is hereby authorized in the Sanitary Revolving Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 3. That Ordinance 2720-2024 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account;
SECTION 4. That this ordinance is contingent upon that loan being approved.
SECTION 5. That an expenditure not to exceed $1,285,597.09 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 6. That funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.